Understanding Learned Societies in the UK Higher Education Landscape

Learned societies play a central role in the UK's academic ecosystem. These membership organisations bring together researchers, scholars and professionals in specific disciplines to advance knowledge, organise conferences, award prizes and support early career academics. Many also publish journals and books that disseminate peer-reviewed research. Prominent examples include the Royal Society, the British Academy and the Royal Historical Society. Their publishing activities have historically generated revenue that funds broader activities such as grants, events and advocacy.

In recent years, however, the financial model supporting these activities has come under significant strain. A detailed longitudinal analysis of 277 UK learned societies between 2015 and 2023 revealed that publishing revenues for most have declined in real terms. Only the very largest societies have maintained or grown income, while smaller and medium-sized ones have faced consistent shortfalls.

The Scale of the Revenue Challenge

Data from multiple sources paints a consistent picture of difficulty. A 2025 survey of 66 learned societies, the majority based in the UK, identified a revenue crisis that threatens the sustainability of community-driven publishing. When combined with the earlier longitudinal study, the evidence shows that 15 out of 21 large societies disclosing figures experienced real-terms declines over the decade. Smaller societies fared even worse, with median revenue drops around 20 percent.

These shortfalls affect more than balance sheets. Publishing surpluses have long subsidised other society functions, including support for researchers, public engagement and policy work. Reduced income therefore ripples through the entire research community.

Drivers Behind the Financial Pressures

Several interconnected factors explain the downturn. The global shift toward open access publishing has altered traditional subscription models that once provided steady income. At the same time, rising production costs, competition from commercial publishers and changing library budgets have squeezed margins. Many societies also report challenges in attracting and retaining members, further limiting non-publishing revenue streams.

Artificial intelligence is emerging as an additional consideration, with societies noting potential impacts on peer review, content creation and data management. Without coordinated responses, these technologies could accelerate existing pressures.

Evolving Publishing Partnerships

Faced with these realities, UK learned societies are actively reshaping their publishing arrangements. The number of distinct publishing partners used by the 277 societies rose from 17 in 2015 to 25 in 2023. The growth has been driven primarily by new relationships with university presses rather than additional commercial deals.

University presses offer not-for-profit alignment that appeals to societies seeking mission-compatible partners. Examples of new entrants include UCL Press, Bristol University Press and the University of Chicago Press. Partnerships with other societies have also increased modestly. This diversification reflects a broader move away from reliance on large commercial publishers toward models perceived as more sustainable and values-aligned.

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Case Studies of Transition

The Royal Historical Society illustrates one approach. Its flagship journal Transactions now appears with Cambridge University Press, and recent volumes have moved to full open access without author charges. The Royal Society has pursued a Subscribe to Open model across eight journals, aiming for 100 percent open access funded through library subscriptions rather than article processing charges.

These examples show societies testing hybrid and fully open models while seeking partners that can handle production, distribution and marketing at scale. Smaller societies, however, often lack the resources or negotiating power to secure favourable terms on their own.

Impacts on Research and Academia

When society publishing struggles, the effects extend beyond the organisations themselves. Learned societies champion specific research fields, maintain disciplinary standards and provide platforms for emerging voices. Diminished capacity in these areas risks fragmenting scholarly communication and reducing support for researchers who rely on society networks for career development and collaboration.

University administrators and funding bodies are watching closely. Many recognise that healthy learned societies contribute to the vibrancy of UK higher education by fostering communities that commercial publishers alone cannot replicate.

Stakeholder Perspectives and Proposed Solutions

Society leaders consistently point to greater collaboration as the most promising path forward. A white paper from Research Consulting emphasises joint initiatives on shared challenges such as open access transitions, AI integration and data standards. Working together on platforms or services could spread costs and increase bargaining power with publishers and libraries.

Some societies are exploring collective licensing arrangements or shared infrastructure. Others are strengthening ties with university presses that already serve multiple partners. University leaders, for their part, see opportunities to deepen engagement with societies through joint publishing programmes that align with institutional open research strategies.

Future Outlook for UK Scholarly Publishing

The trajectory suggests continued evolution rather than reversal. While large societies may weather the storm through scale and established brands, many smaller organisations face existential questions about their publishing futures. The growing role of university presses offers one lifeline, yet capacity constraints mean not every society can find a suitable partner immediately.

Policy developments around research assessment, open access mandates and international collaboration will also shape outcomes. Societies that adapt quickly through partnerships and collective action are better positioned to maintain influence in an increasingly competitive landscape.

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Implications for University Administrators and Researchers

University leaders are advised to monitor these shifts when planning library budgets and research support services. Societies remain valuable allies in advancing open research agendas and supporting staff development. Researchers, particularly early career academics, benefit from understanding how society publishing changes may affect journal choices, visibility and access to disciplinary networks.

Actionable steps include engaging with society governance, advocating for sustainable funding models and exploring collaborative opportunities between institutions and societies.

Conclusion and Path Forward

UK learned societies stand at a pivotal moment. Revenue pressures have prompted a noticeable shift toward university press partnerships, offering both opportunities and uncertainties. With collaboration identified as the key response by societies themselves, the coming years will test the sector's ability to preserve the distinctive contributions of community-led publishing while adapting to new economic realities. The outcome will influence not only the societies but the broader health of UK research and higher education.