"084-25 VICE PRESIDENT, ADMINISTRATION AND FINANCE/ CHIEF BUSINESS OFFICER"

General Description

The Vice President, Administration and Finance (VPAF)/Chief Business Officer (CBO) reporting to the President is the executive officer responsible for finance, human resources, plant and facilities, information technology, auxiliary services, safety and security, risk management and food services consistent with the mission, strategic initiatives, accreditation standards, autonomy and academic freedom. The VPAF and CBO serves as a member of the President’s cabinet and supports the achievement of institutional purposes and educational objectives through the formation of strategic direction with the President and vice presidents, the development and implementation of policy, and the leadership of financial and administrative resources in a manner that creates a sustainable environment for student learning. Institutional dimensions, within which the VPAF operates, includes: 3,900 students, gross revenues and appropriations ~$100 million (M), 830 full-time and part-time employees with personnel expenses $45M, assets $135M, investments $20M, and 22 major buildings on 600+ acres including a main campus and five satellite areas. The VPAF manages a staff of over 100 and administers A&F budgets of ~$11M. Direct reports are Comptroller, Chief Human Resources (CHRO), Director, Facilities Management and Services (DFMS), Chief Information Officer (CIO), Associate Budget and Administrative Processes Officer (ABAPO), Auxiliary Services Director, Field Safety Administrator, and a contracted security force.

Character of Duties

Primary duties and responsibilities shall include, but not be limited to the following:

• Chief business officer responsible for leading, planning, and directing administration and finance resources and operations;
• Financial and administrative advisor to the Board, President, and executive officers;
• Formulates and implements institutional goals, objectives, strategies, policies, and initiatives with the President and vice presidents;
• Promotes institutional values and enhances the University’s Image through a culture of high performance and continuous improvement;
• Maintains continuous lines of communication, keeping the campus community informed of all critical issues;
• Directs institutional finances and investments through the Comptroller;
• Manages institutional risk, controls, and accountability through the Comptroller;
• Leads the development and financial management of annual operating and capital budgets through the ABAPO;
• Directs the development and management of campus facilities in accordance with the Facilities Master Plan and through the Athletics Director;
• Interprets applicable laws and regulations relating to human resources and employment through the General Counsel and CHRO;
• Develops administrative and academic systems and networks through the CIO;
• Manages safety and security through the Safety Supervisor;
• Provides accurate and timely reporting of financial and administrative information to the Board of Regents;
• Staffs the Board of Regents’ committees on Budget, Finance, Investment, Audit, and on Physical Facilities;
• Serves as an ex officio member of the Research Corporation board and oversees RCUOG activities through the Executive Director;
• Works collaboratively with the UOG Endowment Foundation related to capital campaigns and facilities development;
• Works cooperatively and collaboratively with the campus community, including the Faculty Senate, the Faculty Union, the Administrative Council, the Staff Council, and the Student Government Association;
• Chairs the University Planning and Budget Advisory Committee and serves on the Administrative Council;
• Represent the University with local and federal government officials; public auditor and external auditors; banking and insurance industry; architectural, engineering and construction firms; and other external contacts;
• Plan, assign, supervise, coordinate, and evaluate subordinates in accordance with the University needs and policies; and
• Perform other duties as assigned.

Qualifications

Minimum: Master’s degree in accounting, business, engineering or a field related to the Administration and Finance units from a US accredited college/university or foreign equivalent; Minimum five (5) years of combined work experience in management, policies and finance; and Knowledge of accounting standards and administrative policies, procedures, and processes.

Preferred: Certified Public Accountant (CPA); Certified Government Financial Manager (CGFM); Accredited Investment Fiduciary Professional Engineer (PE); or other credential relevant to the Administration and Finance units; Experience in higher education, financing of capital projects, fund accounting, audit, procurement, and budget development; and Strong oral and written communications and ability to work effectively with the public, students, employees, and officials at all levels.

Application Process

Applicants for University of Guam administrator positions must complete an online job application through the UOG online employment portal at https://uog.peopleadmin.com. Please have the following documents prepared and ready to upload with your application: (1) Letter of application that describes candidate’s qualifications (2) Curriculum vitae (3) Copies of all graduate and undergraduate transcripts Special Instructions for References: Three (3) current letters of recommendation from persons knowledgeable about your academic and professional performance must be provided by providing a list of at least three (3) references to be contacted on the References section of the online application. Enter each reference by clicking on the “Add References Entry” button. Provide the name, title, email address, mailing address, and telephone number of each reference. A system automated email will be sent to each reference’s email address with a link to attach their reference letter to your application. Selected candidate must provide official transcripts prior to hire date. For further information, please contact Dr. Sharleen Q. Santos-Bamba, Search Committee Chair, sbamba@triton.uog.edu or the Human Resources Office at uoghro@triton.uog.edu, telephone number, (671) 735-2350 or fax number at (671) 734-6005.