"26-85 Payroll Technician (Fiscal Technician, INTERNAL APPLICANTS ONLY) - Payroll Department"

Join a vibrant campus community whose excellence is reflected in its diversity and student success. West Chester University of Pennsylvania's Payroll team invites internal applicants for the position of Payroll Technician.

The hours for this position is Monday to Friday 8:00 a.m. - 4:30 p.m.

West Chester University, a member of the Pennsylvania State System of Higher Education, is a public, comprehensive institution committed to offering high-quality undergraduate education, selected post-baccalaureate and graduate programs, and a variety of educational and cultural resources for its students, alumni, and citizens of southeastern Pennsylvania. We are a community of educators dedicated to developing graduates who succeed personally and professionally and contribute to the common good.

The West Chester University Payroll Office is a dedicated team of professionals committed to providing reliable, responsive, and timely customer service and paying university employees accurately and on time.

Reporting to the Assistant Payroll Manager, this position processes payroll and provides support to University employees and departments; ensures the accuracy, integrity, and confidentiality of the payroll process; and ensures that correct, appropriate, and timely payments are made to eligible employees.

The ideal candidate will demonstrate payroll experience working in a high-volume, and deadline driven environment; the ability to provide excellent customer service to a diverse campus community including faculty, staff, and students; the ability to work independently and problem solve; and manage multiple priorities; and attention to detail.

Responsibilities include:

• Process bi-weekly payroll for assigned bargaining unit(s) and Graduate Assistants
• Audit bi-weekly payments
• Provides excellent customer service to campus partners including students, staff and faculty in a timely manner
• Create personnel transactions in three systems (SAP, /Banner and Student E-Time) for all employment status changes
• Process changes as needed for Federal Student Work Study and University Funded Students
• Document completion of assigned audits including leave requests, comp leave, overtime, and gross to gross pay
• Prepare correspondence, reply to collection letters and wage attachment verifications
• Process advancements and stop-pay/reissued pay
• Support the Budget Office to identify and correct payroll discrepancies
• Provide W2s as requested
• Explain payroll issues in relation to the collective bargaining agreements
• Identify and implement process improvements
• Attend training to support professional development
• Perform other related duties

Minimum Qualifications:

• One year as a Fiscal AssistantOR
• Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school OR
• One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration OR
• Any equivalent combination of experience and training
• Demonstrated proficiency in the use of Microsoft Office Suite including Outlook, Word, Excel, and Teams

Required Knowledge, Skills and Abilities:

• Thorough knowledge of bookkeeping principles and practices
• Knowledge of modern office practices and equipment
• Some knowledge of accounting principles and methods
• Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately
• Ability to prepare financial reports and statements
• Ability to apply and adapt established methods to financial transactions

Preferred Qualifications:

• Experience with payroll processing
• Higher Education experience
• Experience working with collective bargaining agreements
• Customer service experience
• Experience with student information systems and document management systems used in higher education OnBase, SAP and BI)