"A&S Division Coordinator – Sciences"

Position Details

Position Information

Posting date: 09/04/2025

Closing date: Open Until Filled No

Position Number: 0053201

Position Title: A&S Division Coordinator – Sciences

Hiring Range Minimum: $68,700

Hiring Range Maximum: $85,900

Union Type: Not a Union Position

SEIU Level: Not an SEIU Position

FLSA Status: Exempt

Employment Category: Regular Full Time

Scheduled Months per Year: 12

Scheduled Hours per Week: 40

Schedule: M-F, 8am-5pm

Location of Position: Hanover, NH Wentworth Hall Dartmouth College

Remote Work Eligibility?: Hybrid

Is this a term position?: No

Is this a grant funded position?: No

Position Purpose: The A&S Division Coordinator – Sciences provides high-level administrative and operational support to the Associate Dean for the Sciences within the Arts & Sciences division. The Coordinator serves as a trusted liaison and point of contact for faculty, staff, students, and external stakeholders, ensuring the seamless execution of divisional processes including faculty hiring, tenure and promotion, and divisional initiatives. Operating with a high degree of independent judgment, discretion, and initiative, this position plays a critical role in facilitating the effective administration of the Sciences Division and contributing to the success of the broader Dean of Faculty Office.

Required Qualifications - Education and Yrs Exp: Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

• Strong organizational and time-management skills; ability to manage multiple priorities in a fast-paced environment.
• Excellent written and verbal communication skills.
• Demonstrated discretion and sound judgment in handling confidential and sensitive information.
• Ability to work independently and collaboratively, with attention to detail and initiative.
• Proficiency in Microsoft Office Suite; ability to learn and use systems such as FileMaker, Interfolio, DCARS, OnBase, and eForms.
• Commitment to equity, inclusion, and working in a diverse professional setting.

Experience: +5 years of administrative experience, preferably in a higher education or similarly complex environment.

Preferred Qualifications: (Not specified in detail)

Department Contact for Recruitment Inquiries: Maria Anderson

Department Contact Phone Number: 603-646-2659

Department Contact for Cover Letter and Title: Maria Anderson, Chief Finance & Operations Officer

Department Contact's Phone Number: 603-646-2659

Equal Opportunity Employer: Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check: Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle an essential function of this job?: Not an essential function

Special Instructions to Applicants: Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy at https://policies.dartmouth.edu/policy/tobacco-free-policy.

Key Accountabilities:

• Liaison and Communication: Acts as the primary point of contact for the Associate Dean, serving as liaison to faculty, staff, students, visitors, and administrative offices on matters related to the Sciences Division and affiliated academic programs. Responds to inquiries and requests on behalf of the Associate Dean, often taking action independently based on established policy and precedent. Represents the Sciences Division in regular interactions with the Dean of the Faculty Office, academic departments, central administrative offices, and campus partners. (25%)
• Division Administration: Maintains and tracks divisional commitments, manages the Associate Dean’s discretionary fund, and coordinates contracts, grants, and other administrative matters in collaboration with the Executive Officer’s team. Provides comprehensive administrative support to the Associate Dean, including calendar and correspondence management, meeting preparation, and drafting memos and reports. Supports the work of the Science Divisional Council and other committees by scheduling meetings, preparing agendas and minutes, maintaining records, and ensuring appropriate follow-up with campus stakeholders. (25%)
• Faculty Administration: Coordinates all faculty personnel processes for the Sciences Division, including searches, appointments, reappointments, and tenure and promotion reviews. Prepares and manages tenure and promotion dossiers; communicates with departments, external reviewers, students, and alumni. Manages logistics and documentation for candidate interviews, recruitment visits, and appointment files. Works closely with Dean of Faculty Office staff to ensure alignment with institutional policies and timelines. (25%)
• Dean of Faculty Office Support: Collaborates with Dean of Faculty staff to maintain smooth daily operations across divisions. Shares responsibilities for office-wide administrative tasks including phone coverage, mail distribution, and records management. Provides backup support to the Dean of the Faculty, the Executive Assistant, and other Associate Deans as needed. Participates in staff meetings and contributes to special projects and ongoing office initiatives. (25%)
• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others. Performs other duties as assigned.