Academic Administrative Assistant to the Dean

Job Summary/Description

The Academic Administrative Assistant to the Dean for the Center for Digital Learning and Instruction (CDLI) provides administrative and operational support for CDLI leadership and college initiatives. This role helps ensure smooth office operations, supports faculty training and compliance processes, coordinates events and communications, and assists with budgeting and reporting activities that contribute to the effectiveness of digital and online learning at the University.

Typical Duties/Job Duties

Event & Meeting Coordination

• Plan, coordinate, and support college and CDLI events, including advisory council meetings, faculty development activities, and other academic or social functions.
• Arrange college faculty and committee meetings; prepare agendas, record and distribute meeting minutes, and provide administrative support to the Dean and CDLI leadership.

Faculty Training & Compliance Tracking

• Track required faculty professional development and training completion for online instruction.
• Maintain accurate compliance records and generate reports as needed.

Administrative & Office Support

• Plan and organize work to ensure tasks and functions are completed accurately and meet established deadlines.
• Perform office support activities, including greeting visitors, answering phones, composing routine correspondence, scheduling appointments, and managing office and leadership calendars.

Knowledge, Skills and Abilities

Knowledge

• Knowledge of general office procedures, administrative practices, and support functions.
• Knowledge of academic support operations and higher‑education administrative processes.
• Knowledge of basic business functions, including purchasing, payroll, personnel actions, budgeting, and travel reimbursement.
• Knowledge of Microsoft Office applications and other required computer systems.

Skills

• Skilled in interpersonal relations with the ability to work effectively with supervisors, students, faculty, staff, and visitors.

Abilities

• Ability to prepare correspondence, spreadsheets, and routine administrative reports with accuracy and attention to detail.

Minimum Qualifications

High school diploma or equivalent and at least two years of progressively responsible administrative support experience; or an equivalent combination of education and experience sufficient to perform the essential functions of the position.

Experience in higher education or academic administration is preferred.