"Academic Advisement Systems Analyst"

Job Summary

The Office of the Registrar is seeking a detail-oriented and collaborative Academic Advisement Systems Analyst to support the configuration, maintenance, and enhancement of the PeopleSoft Campus Solutions Academic Advisement Module and the university’s academic planning tools. Reporting to the University Registrar and receiving work lead direction from the Lead, E-Advising and Curriculum Technical Analyst, this position plays a vital role in maintaining accurate and accessible degree audit and academic planning systems that support student progress, advising, and institutional compliance. The Analyst will serve as the subject matter expert for Academic Advisement systems, collaborate with campus stakeholders, and contribute to ongoing improvements in advising technology and student success initiatives.

Key Responsibilities

• Configure and maintain degree audit and academic planning rules in PeopleSoft and related systems
• Analyze academic policies and curricular updates to translate into accurate system logic
• Test new system configurations, upgrades, and patches to ensure functionality and compliance
• Troubleshoot issues, resolve discrepancies, and support users across campus
• Develop and maintain user documentation, reference guides, and process workflows
• Provide training and support for advisors, faculty, and staff
• Collaborate with IT and academic units to support institutional goals and improve student services

Knowledge, Skills & Abilities

• Ability to communicate with constituents in a professional and respectful manner
• Ability to evaluate complex academic rules, integrate and interpret data, identify issues, and develop effective solutions using sound reasoning and strategic thinking
• Proven ability to ensure precision in system configuration, degree audit logic, and data validation in a detail-oriented environment
• Advanced understanding of relational databases, ERP systems (preferably PeopleSoft Campus Solutions Academic Advisement), and proficiency in word processing, spreadsheets, and related software applications
• Ability to perform detailed coding, testing, troubleshooting, and documentation to maintain and enhance advising tools; ensure accuracy of system configurations through data analysis
• Capacity to adjust to evolving academic policies, technological changes, and institutional priorities; able to independently plan, organize, and coordinate work in a fast-paced environment with minimal supervision
• Strong interpersonal and communication skills to work effectively with faculty, staff, and peers across departments, fostering cooperation to achieve shared goals
• Ability to make independent decisions, exercise sound judgment, and apply creativity and innovation to develop new approaches for addressing complex issues
• Ability to prioritize tasks, manage multiple projects, and meet deadlines while maintaining high-quality deliverables

Required Qualifications

• A bachelor's degree and/or equivalent training
• Four (4) years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Bachelor’s degree in a related field
• Minimum of two (2) years of experience working in higher education
• Experience interpreting degree requirements as a graduation evaluator, academic advisor, curriculum specialist, or other related professional positions
• Experience with PeopleSoft Campus Solutions modules such as Student Records, Curriculum Management, and the Academic Advising module; other comparable Student Information System software will be considered
• Experience with PeopleSoft Query, other SIS Query, or SQL
• Experience in developing and maintaining documentation for a program, process, or system
• Experience working with Title V and California State University curriculum policies, including General Education

Compensation

Classification: Administrative Analyst/Specialist – Exempt II
Anticipated Hiring Range: $6,831/month
CSU Salary Range: $5,537/month - $10,014/month
San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: September 24, 2025 through October 8, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252