Academic Advisor, Graduate Programs

collaboration with IU campuses.

IU Online, under the Office of the Vice President for Student Success (VPSS) , partners with IU's academic units, as well as University Information Technology Services (UITS)' Teaching and Learning Technologies (TLT) for instructional design and learning technology and with University Communications and Marketing (UCM) for marketing, to develop, launch, and maintain online programs. As of Fall 2026, IU Online offers nearly 200 academic programs, 50 of which are collaborative academic programs across IU's 9 campuses with an enrollment of 11,063 students. The office manages admissions, recruitment, student services, administration, advising, reporting, program and assessment support, and compliance for online programs.

Job Summary

Department-Specific Responsibilities

• Reports to the Associate Director for Online Graduate Support.
• Provides academic advising and support for students pursuing or considering degrees and certificates in IU Online programs, with a focus on collaborative graduate programs.
• Explains curriculum requirements as well as school and campus policies.
• Meets with students 1-on-1 and/or in groups to consult on academic coursework that will meet their educational goals and the requirements of their selected degree program and/or certification.
• Refers students to appropriate campus resources, such as academic support resources, writing and math centers, career service opportunities, etc.
• Works with scheduling professionals to understand the capacities of each campus to support academic programs, recommend number of sections based on student demand, ensure courses reflect accurate prerequisite and requirement coding, and schedule students accordingly.
• Interfaces with program representative and/or faculty committees to discuss possible degree and/or certification requirement changes and share student feedback.
• Utilizes relationship management skills and the online collaborative model framework to navigate and work across university departments and campuses to provide timely (<24 business hours), accurate, and concise turn-around responses to student and faculty inquiries.
• Tracks and monitors students' academic progress. Reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Creates, updates, and disseminates advising materials, such as degree maps, FAQs, etc. Supports the transfer credit process and posting. Conducts graduate audits and degree conferrals.

General Responsibilities

• Provides academic counseling for students pursuing or considering majors, minors, or certificates. Guides students in planning their course of study in concert with the departments' curricular requirements. Explains curriculum requirements and school and campus policies.
• Meets with students in groups and 1-on-1 to guide students in academic programs that will meet their educational needs and the requirements of their chosen major, minor, and/or certificate.
• Assists students in making informed decisions about a choice of major and potential career or graduate school direction. Helps students to assess their interests, values, and academic skills and to understand these in relation to major choice and potential future career/graduate school options.
• Teaches students how to navigate university systems, academic processes, and policies. Empowers student accountability in academic decisions about courses, career direction, and long-term plans. Provides guidance on avenues for increased involvement as an IU student and in the IU community.
• Refers students to appropriate campus resources, such as academic support resources, placement programs, internship and overseas study opportunities, etc.
• Tracks and monitors students' academic progress, reviews and maintains confidential student records to ensure that students meet requirements and to document advising discussions, and communicates this information in a timely manner to students and to appropriate academic offices when necessary.
• Represents the advising function as a presenter at campus meetings and recruiting functions. Assists in developing written advising materials for use in student events.
• Researches, recommends, or creates best practices for unit or campus initiatives, projects, processes, or programs and may provide guidance to other Academic Advisors.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required

• Master's degree in related field.

WORK EXPERIENCE

Required

• 2 years in student affairs, teaching, academic advising, or related field. Experience in a student-focused, higher education environment.

Preferred

• 3 years in student affairs, teaching, academic advising, or related field. Experience in social, applied, and/or health-related disciplines.

SKILLS

Required

• Proficient written and verbal communication skills.
• Maintains a high degree of professionalism.
• Demonstrates time management and priority setting skills.
• Demonstrates a high commitment to quality.
• Possesses flexibility to work in a fast paced, dynamic environment.
• Seeks to acquire knowledge in area of specialty.
• Highly thorough and dependable.
• Demonstrates a high level of accuracy, even under pressure.
• Uses and learns new technology proficiently and changes practices with changing technology.
• Meet Best Practices and National Standards for Academic Advising.
• Understands and meets FERPA requirements.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Additional Information

Candidate proximity to south-central and central Indiana is desirable to attend in-person meetings and work events.

This position is part of the IU Framework for Academic Advising and Career Development. Learn more about the associated expectations, student learning outcomes, and institutional commitments at their website.

Work Location

Bloomington, Indiana

This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs.

Advertised Salary

Up to $54,169 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification

Career Level: Career

FLSA: Exempt

Job Function: Student Services

Job Family: Academic Advising

Click here to learn more about Indiana University's Job Framework.
Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.

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Telephone: 812-856-1234