"Academic Affairs Project Coordinator"

Job Details

Academic Affairs Project Coordinator

Closing Date:

Job Duties:

This position performs academic support tasks of a highly complex and confidential nature with accuracy. This position requires a high level of proficiency in Word, Excel, and database programs. This position also requires excellent written, verbal, and interpersonal skills; above-average time-management skills and multi-tasking skills; and proven ability to work independently and collaboratively to complete complex assignments quickly and with a high level of accuracy, confidentiality, and professionalism. This position takes an active role in developing processes and systems for the operation of the Office of Academic Affairs.

ESSENTIAL FUNCTIONS:

• Develop and maintain coding for faculty instructional, non-instructional and workload assignment records in Banner; prepare faculty workload reports each semester; use the faculty workload information to assist assistant college deans with faculty overload determination; prepare overload employment agreements
• Process Directed Studies, including the posting of instructor assignments in Banner
• Monitor academic policies and ensure compliance related to faculty workload assignments; assist with development of academic policies as needed
• Prepare, distribute, and collect part-time faculty employment agreements and provide the list to payroll; maintain appropriate files
• Work in conjunction with Assistant College Deans, the Dean of Colleges, The Provost, and Human Resource Office in preparation of full-time faculty summer contracts
• Collect, process and maintain documentation for academic credential files for full-time and part-time faculty
• Serve as clerical support for Strategic Planning Meetings
• Log and process all curriculum adjustment/waiver forms
• Assist with monitoring associated ACHE deadlines and procedures
• Attend and assist with coordinating commencement and honors, and awards ceremonies
• Maintain faculty records pertaining to promotion, tenure and mid-tenure review as confirmed by college deans; provide timeline and dates to deans as necessary; prepare and send notifications to eligible faculty members in April
• Process all curriculum adjustment forms
• Assist with coordinating commencement, honors, and awards ceremonies
• Review each semester schedule for coding consistency
• Monitor the program review process and maintain the program review cycle
• Monitor and assist with projects in the Academic Affairs Office
• Serve as clerical support for Strategic Planning Meetings
• Serve as clerical support for the SACSCOC Accreditation process
• Serve as clerical support for Athens Academy
• Assist with monitoring associated ACHE deadlines and procedures
• Maintain security of confidential information, files, and documents
• Demonstrate flexibility and adaptability to changing work scope and tasks based on need
• Actively work towards building cooperative and collaborative relationships with peers and internal faculty and staff
• Maintain “open door” to internal and external customers
• Identify opportunities for improvements to work practices and offer viable solutions for implementation
• Proactively engage in problem-solving related to tasks in this position with internal and external people
• Routinely practice self-monitoring by assessing self to make improvements or take corrective action to improve performance
• Complete other tasks as assigned

Required Qualifications:

QUALIFICATIONS REQUIRED:

• Bachelor’s Degree
• Knowledge and understanding of databases and database functions, including the retrieval of data to develop reports

OTHER QUALIFICATIONS PREFERRED:

• Minimum of three years of experience in higher education
• Experience with the Banner Student system and coding for faculty and schedule records
• Knowledge and understanding of the policies for ACHE and Athens State University; familiarity with accreditation issues

WORKING CONDITIONS:

• Must be able to remain in a stationary position such as standing and/or sitting for up to 75% of the time
• Occasionally tasked with duties that require low postures such as crouching, kneeling, and/or stooping
• Must be able to occasionally adjust or move objects up to 20 pounds in all directions
• Job frequently requires communication with others to exchange information
• Frequently uses hands/fingers to operate a computer and other office productivity machinery, such as copier, printer, etc
• Frequently uses near vision for use of computers and reading small print

Salary Schedule:

Salary Band: P210 To view salary schedules visit: https://www.athens.edu/human-resources/salary-schedule-tables/ Salary will be Commensurate with experience and qualifications.

Special Instructions to Applicants

Unofficial transcripts should be from the college or university which verifies qualifications for the position.

Note: Credential evaluations are needed for all transcripts obtained outside the U.S. before uploading and submitting an application. (Credential evaluators should provide course-by-course evaluations and transcribed in English.)

Upon an offer of employment, official transcripts from all colleges and universities attended must be submitted. Continued employment is contingent upon receipt of transcripts from all colleges and universities attended.

To be considered for this position please visit our web site and apply on line at the following link: https://jobs.athens.edu/postings/search