"Academic Assistant I"

Job Description

POSITION SUMMARY

The Academic Assistant 1, under general supervision, provides comprehensive administrative support for the academic programs, projects, and processes of the assigned departments. The role requires independent judgment, discretion, and sound reasoning while performing duties of a confidential nature and ensuring compliance with established organizational policies and procedures. The role requires frequent interactions with internal and external stakeholders is expected, often involving non-routine matters that demands a high level of tact, diplomacy, and professionalism.

This role operates 11 months out of the year, with a total of 1,907 work hours annually.

Responsibilities:

• Provide administrative support to faculty and teaching staff, including composing and editing class and research materials, processing accessible course reserves, facilitating classroom teaching with electronic resources and faculty service responsibilities.
• Manage day-to-day office operations, including information resource for visitors, supervising student office assistants, overseeing departmental budgets, and approving purchases, expenses, and honoraria.
• Manage building access and space usage, including electronic access and key distribution.
• Serve as a communication liaison for the department, managing correspondence with on- and off-campus stakeholders.
• Maintain and update the department's online presence aligning with college standards and coordinate intranet site management with ITS and Communication staff.
• Design and archive promotional materials, such as posters and programs for departments served.
• Support faculty recruitment by assisting search committees, coordinating application processes, scheduling, and logistics for on-campus interviews and search committee activities.
• Coordinate and assist with all aspects of meetings, orientation, special projects, workshops, events and conferences for the academic programs.

ABOUT GRINNELL COLLEGE

Grinnell College is a top-ranking private liberal arts institution that values diversity, equity, inclusion, intellectual freedom, and social responsibility. We seek candidates that align with these values and have the ability and desire to advance our values and belonging within our community and the communities we engage. Ideal candidates will be prepared to collaborate and contribute to the mission and values of the college across all constituencies.

Qualifications

Minimum Qualifications

• High School diploma or General Education Degree (GED)
• One year or more of experience in an administrative role.
• Skilled in composition, editing, and proofreading with an emphasis on grammar and punctuation.
• Effective communicator across diverse constituencies using various modes of communication.
• Strong customer service and teamwork skills.
• Ability to independently manage workloads, prioritize tasks, and meet deadlines in a dynamic environment.
• High degree of accuracy, attention to detail, and minimal supervision required.
• Commitment to Diversity, Equity, and Inclusion.

Preferred Qualifications

• Microsoft Office Specialist Certification in Word, Excel, Outlook, and PowerPoint preferred.

Employment Category

Regular

Employment Status

Full-time

Work Location Type

Full Time Onsite

FLSA Category

Non-exempt

Career Level

B2

Anticipated Hiring Range

$18.50 - $20.50/hour

Department of Interest

Academic Advising