"Academic Coordinator"

Position overview

Salary range: A reasonable estimate for this position is $64,228-$122,272. See Academic Coordinator - Fiscal Year for the salary range for this position.

Application Window

Open date: November 13, 2025

Next review date: Saturday, Dec 13, 2025 at 11:59pm (Pacific Time)
Apply by this date to ensure full consideration by the committee.

Final date: Saturday, Jan 31, 2026 at 11:59pm (Pacific Time)
Applications will continue to be accepted until this date, but those received after the review date will only be considered if the position has not yet been filled.

Position description

The Charlie Dunlop School of Biological Sciences invites applications for a part-time (20 hours/week) Academic Coordinator position supporting students in three Master of Science programs: MS in Biological Sciences, MS in Biotechnology, and MS in Biotechnology Management.

Under the direction of the Program Director and working closely with graduate administrative staff, this position serves as a communication hub and coordination facilitator for students in the three MS programs, bridging the Charlie Dunlop School of Biological Sciences with the Paul Merage School of Business and other units (e.g. Division of Teaching Excellence and Innovation) across campus.

The coordinator will help support scholars in the NSF S-STEM MILESTONE scholarship program-a $2M, six-year grant-by facilitating communication between stakeholders, coordinating scholar activities, and serving as liaison with the external program evaluator.

Key responsibilities include organizing career development workshops, networking events, and an annual advisory board meeting; coordinating a peer mentor program by communicating with students and managing stipend payments; attending student recruitment events; maintaining databases and websites; and contributing to annual progress reports and program communications.

Requirements include a BS or MS, with a focus in biological sciences or related discipline preferred; excellent communication skills with diverse constituencies; demonstrated ability to establish cooperative working relationships and facilitate collaboration across departments; strong organizational skills with ability to manage concurrent tasks and changing priorities; ability to work independently while coordinating with faculty, administrators, and students; high proficiency in MS Office Suite and web-based systems; and ability to maintain confidentiality.

The ideal candidate will be passionate about science, education, and communication, with a talent for bringing people together and ensuring follow-through on collaborative initiatives.

Qualifications

Basic qualifications

(required at time of application)

Accepting All Applications.

Application Requirements

Document requirements

• Curriculum Vitae - Your most recently updated C.V.
• Cover Letter
• Statement of Research (Optional)
• Reflective Teaching and Mentoring Statement - See our guidance for writing a reflective teaching statement. (Optional)

Reference requirements

• 3-5 required (contact information only)

Apply link: https://recruit.ap.uci.edu/JPF09957

About UC Irvine

The University of California, Irvine is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC anti-discrimination policy.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct.

• 'Misconduct' means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment or discrimination, as defined by the employer.
• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy for Employees, Students and Third Parties
• APM - 035: Affirmative Action and Nondiscrimination in Employment

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Job location

Irvine, CA