"Academic Coordinator"

Job Details

Job Description

Wentworth Institute of Technology is seeking applicants interested in the position of Academic Coordinator for the School of Computing and Data Science.

Wentworth’s School of Computing and Data Science comprises faculty in Applied Mathematics, Computer Science, Cybersecurity, Data Science, and Artificial Intelligence. The school offers undergraduate programs in Applied Mathematics, Data Science, Computer Science, Cybersecurity, Information Technology, and is launching an Applied Artificial Intelligence degree in Fall of 2026.

They also offer graduate programs in Data Science and Computer Science and will be launching a graduate Cybersecurity program in Fall of 2026. Reporting to the Operations Manager in the school, the Academic Coordinator will serve as a frontline point of contact managing customer service requests from students, faculty, and staff members within the school and across the University.

In addition, the Administrative Coordinator will work with the Dean’s Office team to support school initiatives. The Administrative Coordinator will also work closely with school faculty to provide resources and support, while collaborating with leadership on customer service-oriented projects and other activities as necessary.

This entry level position provides front-line support to students and faculty, particularly in busy periods such as Add/Drop, Advising and Registration, and Graduation in coordination with the Registrar’s Office and Success Studio.

Essential Functions:

• Serves as the front-line point of contact for the School of Computing and Data Science, answering and directing e-mails and phone calls to relevant staff.
• Scheduling meetings and appointments.
• Taking notes and minutes in meetings.
• Ordering and taking stock of office supplies.
• Being a point of contact for a range of staff and external stakeholders.
• Preparing documents for meetings and business trips.
• Processing and directing mail and incoming packages or deliveries.
• Greeting and directing visitors and new staff to the organization.
• Writing and issuing emails to teams and departments on behalf of the School or the Dean.
• Developing marketing materials and promotional content to highlight school events.
• Researching and booking travel arrangements for staff members.
• Finding ways to improve administrative processes.
• Perform other duties as assigned.
• Assisting in planning and coordinating school events and student showcases. Oversee the performance of the Student Ambassadors.

Required Qualifications:

• Bachelor's degree.
• 1-2 years of working experience.
• Ability to use Microsoft Word and Excel, or similar programs.
• Strong written and oral communications: communicate information effectively with students, faculty, and other members of the Wentworth community.
• Strong computer skills and able to adapt quickly to new technologies.
• Excellent organizational and time-management skills, ability to switch gears rapidly and handle many interruptions.
• Professional judgement and discretion.

Position Details:

At this time, the university is unable to sponsor applicants for H-1B visas.

This is a full time benefits eligible position with a 37.5/hour work week. This position is eligible for a hybrid schedule, with 1 day remote and 4 on-site.

The job grade for this position is Grade 4.

The expected wage range for this position is between 27.18 and 30.26 which reflects what we reasonably expect to pay for this role.

Compensation and Benefits

Wentworth Institute of Technology is committed to fair, transparent, and legally compliant compensation practices. We believe that clarity about pay structures and ranges supports equity, fosters trust, and ensures a positive workplace for all employees.

Please visit here to see the comprehensive benefits package offered to support the best experience for our employees.

Inclusive Excellence at Wentworth

Inclusive Excellence is one of the four pillars of the Strategic Plan. Actively and intentionally cultivating a diverse and culturally competent institution where each member has the opportunity and support to reach their full potential and make contributions to our campus community and beyond is Inclusive Excellence at Wentworth.

To find out more about the Wentworth’s commitment to Inclusive Excellence, please visit the website https://wit.edu/about/inclusive-excellence.

All applicants have the right to accessibility support and accommodations. To request accessibility support or accommodations, contact the Executive Director of Equity and Compliance, Catlin Wells, at wellsc1@wit.edu.

E-Verify for Employment Eligibility Verification (Form I-9)

Wentworth participates in E-Verify. E-Verify is an internet-based system that compares information from your Form I-9 to records available to the U.S. Department of Homeland Security (DHS) and Social Security Administration (SSA) to confirm that you are authorized to work in the United States.