Job Details

Position Title: Academic Department Associate- Chemistry & Biochemistry

Job Category: University Staff

Employment Type: Regular

Job Profile: Department Assistant

The Chemistry & Biochemistry Department at the University of Wisconsin-La Crosse invites applications for an Academic Department Associate. Reporting directly to the Chair of the Chemistry & Biochemistry Department, this position provides administrative support to the department.

The Chemistry & Biochemistry Department at the University of Wisconsin-La Crosse has 28 faculty and staff members supporting over 200 undergraduate majors and over 400 undergraduate minors. The department supports and values diversity in its faculty, staff, and students.

Key Job Responsibilities:

Miscellaneous

• Assist faculty, in collaboration with the department chair, in numerous areas associated with instruction and creativity, and scholarship including scheduling rooms, computers/software requests, grant support, etc.
• Establish and maintain departments’ files.
• Assist with department events and public relations by updating the web site, brochures, etc.
• Other duties as assigned by supervisor.

Office Management and Administrative Support

• Represent and act as the first point of contact for the Chemistry & Biochemistry Department
• Serve as a resource for faculty, staff, and students regarding university rules, regulations, policies, forms, and procedures.
• Manage the departmental offices, including processing mail and ordering supplies.
• Plan for meetings, lectures, interview candidates, workshops, and department events.

Supervision of Student Worker(s)

• Hire, train, schedule tasks/hours, and supervise student workers.
• Verify and submit hours on the appropriate software and review the budget regularly.

Budget and Records Management

• Manage the department’s financial transactions in consultation with the department chair.
• Maintain control of the usage and tracking of the department’s procurement card(s) and reconcile monthly billing statements.
• Oversee all accounts, including grants and faculty start-up funds.

Registration/Curriculum Management for the Departments

Manage the department’s financial transactions in consultation with the department chair. Maintain control of the usage and tracking of the department’s procurement card(s) and reconcile monthly billing statements. Oversee all accounts, including grants and faculty start-up funds.

Required Qualifications:

• Minimum of high school diploma.
• Administrative support experience.
• Demonstrated experience in the use of software including Microsoft Office Suite, email, and electronic calendars.
• Demonstrated bookkeeping experience, especially pertaining to budget, travel, and procurement records.

Preferred Qualifications:

• 5+ years administrative support experience.
• Associate degree or professional certification.
• Office management experience.

The review of applications starts on July 10, 2026. Applications received on or before July 10th are prioritized and review will continue until the position(s) is/are filled.