Job Description:
Amherst College invites applications for the Academic Department Coordinator position. The Academic Department Coordinator is a 30-hour-per-week, academic-year (42 weeks per year) position. The expected salary range for this job opportunity is: $27 - $34.00/hour.
The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information.
Provides comprehensive administrative support for three programs: Latinx and Latin American Studies (LLAS), Asian American and Pacific Islander Studies (AAPI), and Biochemistry/Biophysics (BCBP). This is a 30-hour-per-week position during the academic year (42 weeks; no hours for 10 weeks in the summer). Performs a wide range of detail-oriented tasks in a fast-moving environment. The administrative support areas include the following: support for the chair in carrying out program business; curricular support; event management; budget support, financial transactions, and student employment coordination; communications and office management. Serves as the first point of contact for these three programs on campus and is required to work on campus four days a week when classes are in session. This position calls for a proactive, adaptable individual who can assist with all ADC tasks across multiple disciplines and work collaboratively with diverse groups of colleagues.
Summary of Responsibilities:
Faculty Support
- Attend program meetings and support the chair in preparing relevant materials
- Handle clerical, ordering, and scheduling tasks for the program
Curricular Support
- Update course information in the Course Catalog, CPI, and Workday
- Assist with course logistics
- Assist with majors' records
- Communicate between the program and the registrar's office regarding courses, majors, graduating seniors, and other academic matters
- Coordinate majors' annual prizes and fellowships
Event Management
- Coordinate honoraria, travel reimbursements, ground transportation, and accommodations for guest speakers
- Coordinate venues, receptions, and publicity for all events
Budget Support, Financial Transactions, and Student Employment
- Administer and track expenses for program and gift accounts; reconcile monthly expenses; and monitor balances in Workday
- Process purchase orders, invoices, and reimbursements
- Create budgets in collaboration with the program chair and director of academic finance
- Coordinate and maintain student employment
Communications and Office Management
- Maintain program website and electronic files
- Scheduling and stocking of supplies in program common space(s)
- Serve as the liaison between the program and students, faculty, and staff across campus, and the wider community
Qualifications:
Required
- High School Diploma or equivalent
- 1 to 3 years of related experience
- Strong written and verbal communication, interpersonal, time-management, organizational and customer-service skills
- Ability to take initiative, work independently, and work collaboratively
- Demonstrated high level of attention to detail
- Sensitivity to issues of confidentiality
- Familiarity with Google Workspace and/or Microsoft Office (or similar platforms)
- Experience working collaboratively with a diverse community
- Successful completion of required reference and background checks
- An acceptable criminal offender records information (CORI) check
Preferred
- Associate's degree
- Three years or more of related experience at a higher education institution
- Experience working with Workday or other ERP software
Interested candidates are asked to submit a resume and cover letter online at https://amherst.wd5.myworkdayjobs.com/Amherst_Jobs. Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.