"Academic Department Coordinator Spanish & Portuguese and Russian"

Job Summary/Basic Function

The position manages the administrative, financial, and human resource operations for one or more academic departments. The position functions with limited supervision to complete the administrative requirements for the area, handling constant and evolving priorities and fulfilling regular deadline pressures for operational and reporting requirements.

Essential Functions

• Administrative management of the department. Provides administrative support to chair and faculty members with limited supervision; liaison between students, other offices, and outside constituents for information and recruitment; coordinates faculty searches/hiring and provides classroom support, including but not limited to providing teaching supplies, requesting classroom space in collaboration with CASE and Office of the Registrar. May, upon availability and workload capacity, assist in monitoring the completion of student feedback forms. Perform specialized administrative duties as required to support the function of the department, not limited to grants and philanthropic activities.
• Documents and maintains department records and information. Maintains appropriate records to include syllabi, course/advisee information, and reviews, plus collects and enters data for course offerings, abiding by all governmental and institutional privacy and confidentiality regulations; produces correspondence, reports, and presentations.
• Directs department events and projects. Coordinates logistics of department events, activities, field trips, lecturers, and candidate visits to include arranging transportation, accommodations, venue, meals/food, itineraries, publicity, and honorariums abiding by college policies; maintains departmental websites using Jadu and photo editing software.
• Audits and monitors budget(s). Oversees financial matters for budget(s) and restricted funds to ensure financial transactions are handled properly; participates in/is responsible for the preparation and submission of new budget information; completes internal transfers, processes expenditures, and reports; informs chair of budgetary issues and advises expense adjustments; coordinates logistics of one or more P-Cards and completes reconciliation.
• Manages the office – student, staff, equipment, and technology support. Responsible for extensive administrative office duties; troubleshoots minor office/classroom equipment issues; manages human resource functions of student workers including hires, trains, supervises, and approves payroll; purchases/maintains office supply inventory; coordinates faculty offices and building maintenance checks.
• Special support to foreign faculty and overseas student assistants in large academic department. Provide 'hands on' academic support to 2-4 visiting international teaching scholars in residence and 5 OSA teaching assistants each academic year. The position requires considerable interpersonal skills while working with over twenty native and non-native speaking faculty who teach a combined total of 90 courses per academic year (75-76 courses in Spanish & Portuguese and 14 in Russian).

Department

Spanish and Portuguese

Preferred Qualifications

High school diploma or GED

1-3 years work experience

About Dickinson College

Known for its innovative curriculum, Dickinson is a highly selective, private liberal-arts college. One of the nation's oldest colleges, and named in honor of a signer of the U.S. Constitution, Dickinson became the first college chartered in the newly recognized United States in September 1783. Dickinson has just under 900 full and part-time employees - administrators, faculty and staff - and its 144-acre campus is populated by students from 43 U.S. states and territories and 40 foreign countries. More than half of students study abroad through the school's 50 programs in 24 countries on six continents. Dickinson is recognized as a leader among institutions committed to sustainability and green initiatives and is continually recognized by such groups as the Association for the Advancement of Sustainability in Higher Education, Sierra Club, Sustainable Endowments Institute, Princeton Review and Second Nature. Dickinson's stunning campus - featuring beautiful landscaping and buildings made of limestone - is located in the heart of the historic central Pennsylvania town of Carlisle, a key marker in Civil War activity. Founded in 1751, Carlisle, named a "most livable city" by Forbes, is a cosmopolitan town of 20,000 people, nestled between mountains that have long been a destination for outdoor enthusiasts. The Appalachian Trail and several mountain lakes are within easy reach of the campus, as are Hershey Park and historic Gettysburg. The town is a transportation hub linked by highway, rail and air to prominent East Coast cities, with driving times that make these cities readily accessible: Harrisburg, 20 minutes; Gettysburg, 30 minutes; Baltimore, 90 minutes; Washington, D.C., two hours; Philadelphia, two hours; New York, three hours; Pittsburgh, four hours. Dickinson takes pride in its campus wellness and professional development programs, offering an array of opportunities to faculty and staff.