"Academic & Enrollment Specialist"

Academic & Enrollment Specialist

Company:

Middle Tennessee School of Anesthesia

Job Location:

Category:

Admissions and Enrollment

Type:

Full-Time

JOB SUMMARY

Under the direction of the Registrar and Director, Academic Coaching, the Academic and Enrollment Specialist performs a variety of established academic support and records management procedures, including creating academic schedules/calendars, maintenance of student records, and preparing reports as needed.

QUALIFICATIONS

• Associate’s degree required; bachelor’s degree preferred.
• Higher education experience preferred.
• Technology skills, including knowledge of Microsoft Office.
• Excellent communication skills, both verbal and written.
• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Ability to multitask and prioritize.
• Excellent administrative skills.

RESPONSIBILITIES

This job description is not to be considered an exhaustive or exclusive statement of duties, responsibilities, or requirements. Employees may be required to perform other job-related activities as requested. This list describes major responsibilities to support the admissions and enrollment processes for MTSA:

• Maintain student, alumni, and faculty records.
• Prepare information for and respond to requests for verifications and transcripts promptly.
• Maintain an accurate log of all requests for information that are processed daily.
• Ensure strict confidentiality of student and alumni information as required by the Family Education Rights Privacy Act (FERPA).
• Perform data entry in Student Information Systems.
• Prepare reports, as needed, for internal and external audiences.
• Pay close attention to detail and ensure accuracy of records, reports, etc.
• Assist with the coordination of academic schedules and calendars.
• Responsible for the timely, accurate, and compliant reporting of enrollment and graduation data to the National Student Clearinghouse.
• Update and maintain syllabi archives, course descriptions, and learning objective records.
• Coordinate with instructors to develop textbook lists each semester and disseminate them to students in a timely manner.
• Register students for the National Certification Exam and Self-Evaluation Examination.
• Monitor National Certification Examination and Self-Evaluation Examination scores and prepare reports with score information as needed.
• Assist with processing student information prior to graduation.
• Assist with graduation preparation and ceremony activities.
• Assist with the planning and implementation of other school events, as assigned.
• Participate in service projects throughout the year.
• Track employment of new graduates.
• Perform other job-related duties as assigned.

COMMITTEE INVOLVEMENT

MTSA Staff Committee Member

REPORTING

Reports to the Registrar/Director, Academic Coaching

ATTENDANCE

Expected to be available and on campus during normal business hours of Middle Tennessee School of Anesthesia, Monday through Thursday, 8:00 am to 6:00 pm CST.

WORKING CONDITIONS

Conditions are generally those of a typical office environment, requiring frequent oral communication with students and colleagues, the ability to enter data and written communications in electronic format in a timely manner, and sufficient mobility to be present.

TERMS OF EMPLOYMENT

Full-time employment by Middle Tennessee School of Anesthesia.

This general outline illustrates the type of work which characterizes the job classification. It is not an all-encompassing statement of the specific duties, responsibilities and qualifications of individual positions assigned to the classification.

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