Academic Operations Specialist
Job No: 560776
Work Type: Staff
Location: Southern California: Long Beach
Categories: Bargaining Unit: Unit 9 - CSUEU - Technical
Support Services, Job Search Category/Discipline: Administrative,
Appointment Type: Temporary, Time Basis: Full Time
Join the vibrant community at California State University, Long
Beach (CSULB)!
Located just three miles from the Pacific Ocean, CSULB offers an
inspiring workplace and an exceptional Southern California
lifestyle. Our 322-acre campus-one of the largest in the CSU
system-serves more than 42,000 students and is known for its
commitment to student success, innovation, and impactful academic
and research initiatives.
As a member of the CSULB community, you'll experience a dynamic
environment filled with cultural landmarks, collaborative energy,
and opportunities to make a meaningful difference.
Work-life balance thrives here. Long Beach blends coastal
relaxation with urban vibrancy, offering miles of beaches,
year-round sunshine, a thriving arts and food scene, and convenient
access to both Los Angeles and Orange County. It's an ideal place
to grow your career while enjoying everything Southern California
has to offer.
Join the California State University (CSU) and explore career
opportunities that advance student success and strengthen
California's future-offering competitive compensation,
comprehensive benefits, and professional growth.
Job Summary
Under the supervision of the Associate Dean for Administration,
this position performs a variety of specialized, analytical, and
technical duties related to the overall administrative operations
of the College of Business and the Associate Dean's office. This
position plans and conducts complex analytical studies for the
college with only general supervision.
Key Responsibilities
Access, compile, analyze, and present information and data to
the Associate Dean, Dean, and other offices.
Perform a variety of administrative, technical, and analytical
duties and day-to-day administration related to academic operations
in the college.
Coordinate the college's Reappointment, Tenured, and Promotion
(RTP) and faculty review processes, RSCA award process, sabbatical
leave process, lecturer performance evaluation process, faculty
related election processes and other faculty-related duties
processes. Ensuring that all paperwork, documents and on-line
processes are handled according to policies and guidelines.
Respond to inquiries regarding specialized areas of knowledge
and inquiries on administrative operations of the College of
Business, and provide information in a timely, tactful and
effective manner.
Develop and maintain college guides on university and college
policies and procedures. Maintain documentation of all
administrative and student advising related procedures. Provide
orientations and training on an as needed basis.
Attend and participate in workshops and trainings and stay
abreast of new developments within assigned areas of
responsibility. Maintain awareness of changes in university and
college policies impacting these specialized areas.
Serve as scholarship administrator for the college.
On behalf or the College of Business, participate in university
sponsored task forces or programs on student success, e.g. Data
Fellows
Department
COB Administration
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 1 year with no permanent status
granted. Temporary assignments may expire prior to the ending
date.
Classification
Administrative Analyst / Specialist - Nonexempt
Compensation
Salary placement is determined by the education, experience, and
qualifications the candidate brings to the position, internal
equity, and the hiring department's fiscal resources.
- Hiring Range: The hiring range for this position is $4,799
(Step 1) - $5,093 (Step 4) per month commensurate with candidate's
education, experience, skills, and training.
- CSU Classification Salary Range: The CSU Classification Salary
Range for this position is $4,799 (Step 1) - $6,992 (Step 20) per
month.
Benefits
At California State University (CSU), we prioritize the health,
growth, and success of our employees. Our benefits program reflects
our commitment to your overall well-being.
To be eligible for full benefits, employees must be appointed at
least half-time (.50 FTE) with an appointment lasting more than six
months and one day. Benefits eligibility and offerings may vary
based on appointment type, classification, and applicable
collective bargaining agreement. Eligible employees may have access
to a comprehensive benefits package that can include:
Paid Time Off: Up to 24 vacation days per year
(based on employee group and/or length of service), 14 paid
holidays, and 12 sick days annually with unlimited accrual.
Health Coverage: A variety of medical, dental,
and vision plans.
Retirement Plans: Participation in the CalPERS
defined benefit plan, along with voluntary savings options such as
403(b), 401(k), and 457 plans.
Educational Benefits: Tuition fee waiver
programs for eligible employees; dependent eligibility varies by
employee group and bargaining unit.
Employee Assistance Program (EAP):
Confidential counseling and support services for employees and
their families.
Additional Benefits: Wellness programs,
professional development opportunities, and insurance options
including life, disability, and pet insurance.
Candidates are encouraged to review the appropriate
CSU Employee Benefits Summary for details specific to their
position. Additionally, the
CSU Total Compensation Calculator is available to help
prospective employees understand the full value of the CSU benefits
package and how it complements base salary.
Knowledge, Skills, and Abilities
This position requires a highly analytical and organized
professional with experience in data management, research,
reporting, and higher education administration. They excel at
collecting, analyzing, and presenting complex data to support
leadership decision-making and are skilled in statistical analysis,
database management, dashboard development, and reporting. They can
develop and maintain data repositories, generate projections, and
produce meaningful reports related to enrollment management,
student success, faculty workload, curriculum trends, and academic
performance. Their ability to build collaborative relationships
across campus ensures accurate and effective use of institutional
data while supporting strategic planning and operational
goals.
The ideal candidate possesses strong knowledge of academic
operations, curriculum administration, and course scheduling. They
provide leadership and coordination for curriculum, catalog, and
scheduling processes, ensuring compliance with university policies
and deadlines while serving as a trusted resource to faculty,
department chairs, committees, and staff. They are skilled at
managing multiple priorities, maintaining complex databases,
conducting specialized analyses, and delivering timely, accurate
information. Their strong communication and project management
abilities enable them to provide training, technical support, and
guidance that promotes efficient academic planning and continuous
process improvement.
Additionally, the ideal candidate has extensive experience
coordinating faculty-related processes, including reappointment,
tenure and promotion reviews, lecturer evaluations, faculty awards,
sabbaticals, and elections. They are detail-oriented and highly
organized, ensuring compliance with policies, maintaining
confidential records, and effectively managing complex workflows.
They also oversee scholarship administration, support student
success initiatives, develop procedural guides and training
materials, and participate in university committees and
professional development activities. Through their analytical
expertise, operational knowledge, and collaborative approach, they
contribute significantly to the overall success and effectiveness
of the College of Business.
Ability to communicate with an ethnically and culturally diverse
campus community. Ability to follow all university policies,
procedures, and guidelines including but not limited to safety,
civility, information security, and non-discrimination policies and
procedures. Ability to contribute to a positive university
experience for each and every student and assist in achieving the
university's commitment to a "vision of excellence."
Education and Experience
• Equivalent to a bachelor's degree in a related field and two
years of related experience required.
• Training and administrative work experience involving study,
analysis, and/or evaluation leading to the development or
improvement of administrative policies, procedures, practices, and
programs preferred.
• Foundational knowledge of public administration principles,
practices, and methods preferred.
Application Procedures
Click "Apply Now" to complete the CSULB Online Employment
Application.
Please fill out the application completely. It is important that
all sections of the online application are completed fully and
accurately. Be sure to include all relevant education and
experience. Your application will be used to determine whether you
meet the minimum qualifications for this position.
Physical Summary
Sedentary work - Involves mainly sitting. Walking
and standing are minimal. Lifting is limited to lightweight objects
(10 pounds or less).
Additional Information
CSULB is not a sponsoring agency for staff and management positions
(i.e. H-1B Visas).
A background check (including a criminal records check) must be
completed satisfactorily and is required for employment. CSULB will
make a conditional offer of employment, which may be rescinded if
the background check reveals disqualifying information, and/or it
is discovered that the candidate knowingly withheld or falsified
information. Failure to satisfactorily complete the background
check may affect the continued employment of a current CSU employee
who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are
subject to a criminal record check unless they have successfully
completed a criminal background check through CSULB within the past
12 months.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB
provides equal opportunity in employment without unlawful
discrimination or preferential treatment based on race, sex, color,
ethnicity, national origin, or other protected status. CSULB
complies with Title VI of the Civil Rights Act of 1964, Title IX of
the Education Amendments of 1972, the Americans with Disabilities
Act (ADA), Section 504 of the Rehabilitation Act, the California
Equity in Higher Education Act, California's Proposition 209 (Art.
I, Section 31 of the California Constitution), other applicable
state and federal anti-discrimination laws, and CSU's
Nondiscrimination Policy. We prohibit discriminatory preferential
treatment, segregation based on race or any other protected status,
and all forms of discrimination, harassment, and retaliation in all
university programs, policies, and practices.
California State University Long Beach expects respectful,
professional behavior from its employees in all situations. Acts of
harassment or abusive conduct are prohibited. Demonstrated
appropriate professional behavior, treating others with civility
and respect, and refusing to tolerate abusive conduct is expected
of all employees.
Accommodations
We provide reasonable accommodations to applicants and employees
with disabilities. Applicants with questions about access or
requiring a reasonable accommodation for any part of the
application or hiring process should contact
StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system,
is a State of California Employer. As such, the University requires
all employees upon date of hire to reside in the State of
California.
As of January 1, 2022 the https://calstate.policystat.com/policy/10899725/latest/"
href="https://calstate.policystat.com/policy/10899725/latest/"
target="_blank" rel="noopener noreferrer">CSU Out-of-State
Employment Policy prohibits the hiring of employees to perform
CSU-related work outside the state of California.
Application Closes: 05 September 2026
To apply, visit https://careers.pageuppeople.com/873/lb/en-us/job/560776
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