Job Summary

The Academic Program Specialist is responsible for providing support for curricular initiatives and policies; serving as the primary point of contact for Health Sciences and Public Health undergraduate operations; and developing and maintaining public presence of the Department using social media and other media outlets.

Duties & Essential Job Functions

1. Facilitates department projects by creating and documenting the process to implement projects; assisting department with policies and procedures; monitoring project progress; coordinating activities; communicating with vendors; identifying and resolving problems; making recommendations for management approval.
2. Facilitates program objectives for the Department by providing support for curricular initiatives and policies; assisting department and department chair in monitoring student degree progress and supporting student success.
3. Reports to the Department Chair on administering program policies and curriculum activity.
4. Provides administrative support to the Department Chair by taking minutes during meetings; manages flow of documents during curriculum development process by maintaining a database to track changes and status of curriculum proposals.
5. Provides class scheduling support to the Department Chair by documenting departmental class schedules as required by the university registrar; identifying scheduling opportunities and challenges, recommending solutions; supporting department chair in monitoring and analyzing enrollment and facilitating requested schedule adjustments.
6. Monitors and maintains program budget within the Department by gathering and submitting information, scheduling expenditures, reconciling accounts; facilitating purchases for the maintenance of operations; reading, routing and answering correspondence; collecting, maintaining and prioritizing information; communicating with Department Chair regarding work flow.
7. Acts as the point of contact for admissions, the college’s academic resource center, and other university offices regarding undergraduate policies and procedures.
8. Assists in updating department web content each semester, working collaboratively with the college marketing liaison to ensure timely and relevant content per department initiatives.
9. Performs other special projects and related duties as assigned.

Required Education & Experience

Bachelor degree and 2 years of program management experience. OR High school diploma or GED and 6 plus years of program management experience.