Academic Programs Administrator

Overview

Auburn Online is a growing unit with an essential role in designing and developing online learning experiences. Due to increasing demand for both hybrid and online courses and programs at Auburn University, this position is critical for Auburn Online to keep pace with the need. The Academic Programs Administrator will be responsible for coordinating the department's projects, resources, and information. Under supervision and guidance of the Associate Director for Learning Experience Design in the Biggio Center, the individual in this position will perform a range of work matching their skillset, including but not limited to, the essential functions listed below.

Candidates are required to upload a resume and cover letter with their application. Please combine into one document.

Responsibilities

• Assists department head with a variety of high-level administrative/professional support responsibilities.
• Coordinates project activities to ensure relevant guidelines, specifications, policy and procedures are followed.
• Provides information to administrators, faculty, staff, and students concerning project progress, status, and issues and facilitates effective communication processes.
• Initiates and facilitates human resource processes, including but not limited to hiring, payroll updates, and terminations.
• Maintains and analyzes data to ensure accurate records, including but not limited to personnel records, project and evaluation data, and financial records.
• Monitors budget and grant funding and ensures expenditures are within specifications and in line with spending projections and meeting target timelines.
• Coordinates the creation and dissemination of contracts and completes project billing and payment processes.
• Conducts project evaluation to ensure process improvement methods are being utilized as intended and are making a sufficient impact.
• Responsible for training, assisting, and assigning tasks to others, and may provide input to performance reviews of other employees. Trains and manages project assistants.

Qualifications

Level I: Bachelor's degree (no specific discipline).

Level II: Bachelor's degree (no specific discipline) and 2 years of experience in project or program administration.

For positions that require the employee to teach, a Master's degree will be required.

SUBSTITUTIONS ALLOWED FOR EDUCATION: Yes, When a candidate has the required experience, but lacks the required education, they may normally apply additional relevant experience toward the education requirement, at a rate of two (2) years relevant experience per year of required education.

Contract Type Continuing