Academic Programs Coordinator
Role type:
Full time, Fixed term until June 2027
Faculty:
Medicine, Dentistry and Health Sciences (MDHS)
School:
Melbourne Dental School
Salary:
UoM 6 - $100,847 – $109,163 p.a. plus 17% super
- Key coordinating role in academic programs / Direct impact on student success / Strong collaboration and stakeholder engagement focus
- Apply now to coordinate essential academic programs and processes that support and shape an excellent student experience.
Investing in you – 17% superannuation, benefits package including salary packaging, health and wellbeing programs, discounted services, and professional development opportunities.
The University of Melbourne
We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research. Discover more via our website.
Your next career opportunity
In this role, you will coordinate key academic programs and processes that support Melbourne Dental School programs. You will collaborate with key stakeholders including academics, professional staff and students to deliver a seamless, compliant student lifecycle. You will also lead process improvements that enhance program quality, student experience and operational efficiency.
What you will deliver:
- Coordinate end-to-end administration for a suite of academic programs in Melbourne Dental School, ensuring accurate, timely support across the student lifecycle.
- Administer assessments, results, progression and Board of Examiners processes in line with policy, compliance and accreditation requirements.
- Provide expert advice to students and staff on policies, procedures, timelines and academic or clinical compliance matters.
- Plan and coordinate key events, including orientation, Open Day, prize ceremonies, information sessions and committee meetings.
- Review, refine and implement administrative processes that drive continuous improvement, consistency and excellent service across the School.
You may be a great fit if you:
- Hold a degree and bring substantial experience in complex academic or student administration roles.
- Manage multiple deadlines and workflows simultaneously, using strong planning and problem-solving skills to resolve unexpected issues.
- Communicate clearly with and manage diverse stakeholders, producing high-quality documentation and providing confident advice on policy and procedures.
- Use advanced MS Word and Excel confidently, and operate enterprise systems such as StudentOne or equivalent platforms.
- Contribute proactively to process improvements, suggesting and implementing changes that enhance efficiency and service quality.
- Collaborate effectively within a team while working independently when required, maintaining discretion and sound judgement.
For further information please refer to the attached PD.
What we offer you!
We offer the opportunity to be part of a vibrant community and enjoy a comprehensive range of benefits to support your success and sense of fulfilment, including:
- Build future financial security with 17% superannuation
- Supportive flexible work arrangements underpinned by our commitment to inclusion and well-being
- Career development opportunities, including access to a range of tailored programs, such as Academic Women in Leadership, and learning platforms including LinkedIn Learning
- Progressive, considerate leave provisions to empower your work-life balance and well-being, including leading parental leave, gender affirmation leave and cultural leave
- Salary packaging and access to a range of discounted services including Bupa health insurance, and access to unique cultural and recreational benefits such as discounts for the Melbourne Theatre Company
- Health and well-being services including a leading Employee Assistance Program
For more information check out our benefits page!
Your new team
At Melbourne Dental School, you will join a leading centre for dental education, training and research. Our School partners closely with the Royal Dental Hospital of Melbourne, embedding learning within real clinical environments. You will work alongside committed professional and academic colleagues who value collaboration, compassion, respect, integrity and accountability. As part of the Faculty of Medicine, Dentistry and Health Sciences, you will benefit from rich interdisciplinary partnerships. You will help create an outstanding student experience while supporting the next generation of oral health professionals.
Application essentials:
- Visit "apply with us" to learn more about the process, including tips and FAQs.
- You must have current valid work rights for Australia. Visa sponsorship is not available for this role.
- A Working with Children Check is required for all positions. If successful, we will guide you through the process and reimburse you.
- Please upload your resume, a cover letter outlining your interest and experience, and your responses to the Selection Criteria found in the Position Description as part of the application process.
Want to know more?
- For queries related to this specific position, contact Adam Agostino via email at Adam.Agostino@unimelb.edu.au
- For questions related to our recruitment process email Vanessa Phan at hr-careers@unimelb.edu.au
- For recruitment adjustments contact Kim Groizard on +61 3 9035 3218 or at hr-careers@unimelb.edu.au (subject: 'Recruitment Adjustments').
Apply today, and join a community that’s shaping the future.
Applications close: 12 May 2026 at 11:55 PM; Melbourne time zone.
Position Description:
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