Academic Records Coordinator, Part-Time- Office of the Registrar

Job Summary

Responsible for maintaining the integrity, accuracy, and confidentiality of students' records activities including but not limited to graduation clearance forms, enrollment certifications, and transcript evaluations. Interacts with students by notifying of grade changes, grade discrepancies, change of major cancellations, GPA calculations, and transcript requests. Ensures compliance with The Family Educational Rights and Privacy Act (FERPA), federal, state, university, and USG regulations while communicating with students, faculty, staff, and outside agencies regarding educational records.

Responsibilities

KEY RESPONSIBILITIES:

1. Maintains the integrity, accuracy, and confidentiality of academic records
2. Processes grade changes, academic transcript requests and other student document requests
3. Reviews and researches requests and updates records in database based ensuring policy, procedures, and compliance
4. Verifies and certifies institutional student records (GPAs, academic standings, courses, and grades)
5. Conducts audits and evaluations of records to ensure information is complete and correct per guidelines
6. Maintains a timeline of historical calendar changes in the Registrar's Office
7. Backup for managing electronic student records files, images student record documents, and imports into system

Required Qualifications

Educational Requirements
Undergraduate degree from an accredited institution of higher education in related field

Required Experience
Three (3) years of related work experience

Preferred Qualifications

Additional Preferred Qualifications
Familiarity with FERPA
Knowledge of Banner student information system or other student record systems
Knowledge of specialized registrar core functions

Preferred Educational Qualifications
An undergraduate or advanced degree from an accredited institution of higher education in a related field