Academic Scheduling Coordinator

Position Summary

The overall purpose of this position is to support student success and institutional effectiveness through the development, coordination, and maintenance for academic schedules, implementation of strategic scheduling software, and instructional space usage. The Academic Scheduling Coordinator serves as the primary administrator for the College’s academic scheduling and space management systems, ensuring accurate integration with the student information system, and effective use of the instructional and event spaces. This position works closely with academic leadership and campus stakeholders to resolve scheduling conflicts, analyze space utilization, and provide reliable data to support instructional planning and institutional decision making.

Essential Functions

30% 1. Academic Scheduling & system Administration
Manage the scheduling of academic classes, final exams, and instructional spaces using the College’s scheduling and student information systems. Ensure accurate data integration between systems and maintain scheduling structures for each academic term.

20% 2. Space Assignment & Utilization Management
Oversee the assignment and approval of academic and non-academic space usage across all campuses. Monitor space availability, resolve conflicts, and ensure spacer are used efficiently to support instruction, events, and College operations.

15% 3. Strategic, data Informed Academic Scheduling
Lead the use and ongoing development of strategic software and practices to support student success initiatives. Apply data-informed scheduling strategies to improve course availability, optimize instructional pathways, and support timely degree progression, while collaborating with academic leadership to align course scheduling with institutional goals and student needs.

10% 4. Data Analysis & Reporting
Conduct space utilization and scheduling analysis and provide reports to academic leadership and other stakeholders to support planning, compliance, and resource allocation.

10% 5. Location Inventory & Database Maintenance
Maintain accurate records of all physical, virtual, and off-site locations used by the College. Conduct periodic audits and update scheduling and student information systems to ensure data accuracy.

10% 6. Collaboration & Communication
Work collaboratively with academic deans, campus-administration and other departments to coordinate schedules, communicate changes and support instructional planning and delivery.

5% 7. Supervision, Training & Operational Support
Provide training and system access as needed, maintain procedural documentation, supervise work-study student, and support operational and budgetary activities related to academic scheduling.

Job Requirements

• Associate degree required. Bachelor’s degree in information technology, business, engineering, math, science, or related field preferred.
• 3 years’ work experience in computer software and/or database management, database administration, and system database interface allowing multiple database communication, and in higher education.

Part-time work experience is calculated at 50% credit of full-time work experience.