Accessioning Coordinator

Position Summary

An Accessioning Coordinator is being sought in the Division of Personalized Genomic Medicine (PGM) within the Department of Pathology & Cell Biology. Working under the direction of the Laboratory Manager, the Accessioning Coordinator will be responsible for administrative and clerical tasks associated with specimen receiving and reporting. Working within various Laboratory Information Systems (LIS), the candidate will document all relevant specimen and test information to ensure accurate processing of downstream laboratory tests. The candidate will also answer phones and correspond via email with ordering providers, vendors, and any other individuals who contact the laboratory. The candidate must ensure compliance with all standard operating procedures (SOPs), including safety and general laboratory protocols, and all relevant regulatory requirements. A strict attention to detail and the ability to work in a fast-paced clinical environment is crucial. Occasional specimen transport is also required.

Responsibilities

• Administrative/Clerical Responsibilities – 85%
  • Oversee the sample entry area of the laboratory including logging into appropriate databases and rejection logs
  • Assist with customer questions concerning pre-analytical details and general inquiries
  • Receive, sort, and accession all biological specimens that are sent to the laboratory
  • Serve as an expert on accessioning policies within our LIS systems, Cerner LabSeq and Epic Beaker
  • Ensure accurate labeling and proper handling of specimens
  • Identify any non-conformities in workflows and document appropriately
  • Lead troubleshooting and support quality improvement initiatives in the pre-analytical area of the laboratory
  • Maintain accurate and organized records according to standard operating procedures (SOPs)
  • Update pre-analytical SOPs on an ongoing basis to stay consistent with actual practice
  • Ensure compliance with all SOPs, including safety, general laboratory protocols, and all relevant regulatory requirements
  • Communicate effectively with ordering providers, vendors, and laboratory staff
  • Serve as the liaison between the core lab and anatomic pathology lab supervisors and accessioning teams for all pre-analytical issues
  • Receive and log packages in a timely manner
  • Maintain cleanliness and organization in the accessioning area
  • Establish an ongoing relationship with the billing and preauthorization teams to facilitate optimizing these workflows
  • Perform all tasks above in a timely manner for optimal test processing
• Specimen Transport – 10%
  • Pick up and return slides and specimens from various locations as needed
• Other related duties assigned – 5%

Minimum Qualifications

Requires a bachelor’s degree or equivalent in education and experience, plus two years of related experience

Preferred Qualifications

Experience with Epic, Epic Beaker, and Cerner LabSeq