Prepare monthly Shops billing for internal and external users
and resolve shop-materials purchases made by non-JILA departments
that require billing back.
Prepare biweekly shop labor allocations from timesheet data, in
coordination with Sponsored Project Specialists, and prepare
related journal entries.
Prepare monthly gas expense allocations and related journal
entries.
Document Shops industry-invoicing processes for usage and labor
billing.
Purchasing & Expense Compliance Review
- Review and approve routine Directory purchase requests for fund
availability and correct account coding; follow up on
discrepancies.
- Review Concur expense reports and procurement card (Pcard)
statements for completeness, policy compliance, and correct
allocation, including line-by-line receipt reconciliation as
needed.
Transaction Processing
- Prepare journal entries, cash transfers, and other financial
transactions with required supporting documentation.
- Process cash receipts, deposits, and petty cash; prepare and
submit speedtype requests in CU and JILA systems.
- Review subcontract/subaward invoices for budget and
account-coding accuracy prior to payment.
- Prepare and process external customer invoices and follow up on
outstanding payments.
Reconciliation & Financial Oversight
- Reconcile an assigned set of non-research speedtypes and
investigate and resolve discrepancies.
- Assume increasing ownership of an assigned speedtype portfolio
and provide routine financial recommendations to leadership.
- Prepare ad hoc Shops labor utilization analyses for JILA
leadership and Fellows.
- Identify and communicate cross-award and cross-center
funding-concentration patterns as part of routine financial
review.
- Contribute to consolidated internal financial reporting
spanning JILA’s centers and funds.
- Participate in identifying accounting process issues and
contribute to process-improvement efforts.
Cross-Coverage — Payroll & Personnel Back-Up
- Maintain working knowledge of biweekly/hourly payroll entry and
provide routine payroll back-up support.
- Provide back-up support for routine, non-visa personnel-action
data entry.
- Raise complex payroll, visa, or personnel matters to the
appropriate subject-matter resource or Finance Manager.
What You Should Know
- This position offers a hybrid work modality with 1 day of
remote work per week.
- We are unable to provide visa sponsorship for this
position.
What We Can Offer
The annual salary range for this full-time position is
$60,000-$70,000. Some relocation funds are available for eligible
candidates.
Benefits
At the
University of Colorado Boulder , we are
committed to supporting the holistic health and well-being of our
employees. Our comprehensive
benefits package includes medical,
dental, and retirement plans; generous paid time off; tuition
assistance for you and your dependents; and an ECO Pass for local
transit. As one of Boulder County’s largest employers, CU Boulder
offers an inspiring academic community and access to world-class
outdoor recreation. In fact, CU Boulder has been named one of
Forbes' America's Best
Large Employers , ranking #4 among large employers in Colorado
and #28 among universities nationwide. Explore additional perks and
programs through the
CU Advantage program.
Be Statements
Be creative. Be impactful. Be Boulder.
What We Require
- Bachelor’s degree and 1+ years of professional accounting,
bookkeeping, or fiscal experience.
- An equivalent combination of education and experience may
substitute.
What You Will Need
- High attention to detail and accuracy while manging multiple
timelines.
- Exemplary interpersonal, written, and verbal communication
skills.
- Ability to establish and maintain positive and cooperative
working relationships.
- Ability to organize and successfully handle multiple projects
and keep detailed and accurate records.
- Ability to work effectively in an environment with frequent
interruptions.
- Familiarity with fiscal business applications for productivity,
reporting, and data record keeping and integrity.
- Strong Microsoft Excel skills and proficiency with Microsoft
Outlook and Word.
- Ability to thrive independently and collaboratively in an
interdisciplinary environment.
- Willingness to cross-train outside core accounting duties.
- Demonstrated ability to take on evolving responsibilities and
grow with a changing role.
- Commitment to fostering a collaborative, inclusive, and
respectful workplace.
What We Would Like You to Have
- Experience in a higher education, research institute, or other
complex multi-fund organization.
- Familiarity with PeopleSoft Finance or a comparable ERP
system.
- Experience reviewing Concur or a comparable
travel/expense-report system for policy compliance.
- Exposure to fixed-asset and depreciation accounting.
- Progress toward CPA licensure, or coursework in cost/fund
accounting.
- Experience with budget or variance monitoring in a constrained
or contracting funding environment.
- Experience with cost-recovery, recharge-center, or user-fee
billing models.
Special Instructions
To apply, please submit the following materials:
- A current resume.
- A cover letter that specifically tells us how your background
and experience align with the requirements, qualifications, and
responsibilities of the position.
We may request references at a later time.
Please apply by
October 20, 2026 for consideration.
Note: Application materials will not be accepted via email. For
consideration, please apply through CU Boulder Jobs.
In compliance with the Colorado Job Application Fairness Act, in
any materials you submit, you may redact or remove age-identifying
information such as age, date of birth, or dates of school
attendance or graduation. You will not be penalized for redacting
or removing this information.
Posting Contact Information
Posting Contact Name: Boulder Campus Human Resources
Posting Contact Email: Recruiting@colorado.edu
