Priority consideration will be afforded to those applicants who submit a completed application by October 16, 2026. The position will remain open until filled.
Minimum hourly rate $20.29
Benefits Include:
- Healthcare options
- Retirement option: Teachers Retirement Systems (TRS)
- Tuition assistance
- $100 Well-being rewards
- 13 paid holidays
- Paid vacation and sick leave
- Paid parental leave
- Winter break (December holidays)
- USG Benefits
ResponsibilitiesProcesses Accounts Payable and Pay Cycles - 25%- Processes weekly checks and ACH payments for accounts payable and EFTs for travel and expense reimbursements.
- Processes checks for Banner refunds as needed.
- Processes stop payments, voids, and reissues checks, EFT, and ACH payments.
- Uploads positive pay, ACH, and EFT files to the bank weekly in conjunction with pay cycles.
- Manages ACH/EFT rejects, and check returns for AP and travel and expense reimbursements.
- Processes registration fees and lodging payment requests.
- Resolves discrepancies and issues related to invoices and/or payments.
- Assists the Accountant II with processing invoices and payment requests, as needed.
Processes and Manages Travel Activity - 50%- Assists Bursar with the Study Abroad travel program, attends meetings, and processes Study Abroad related travel activities.
- Processes cash advances and cash advances reconciliation including associated accounts.
- Processes travel reimbursement associated with cash advances.
- Ensures compliance with State Accounting Office (SAO) and Board of Regents/USG procedures.
- Monitors all travel reimbursements to ensure proper authorization and accuracy of accounting classification.
- Reviews and processes (approve, deny, or send back) all travel-related activities for the college, including expense reports, international travel authorizations, cash advances, and non-employee travel for faculty, staff, students, candidates, etc.
- Reconciles travel continuous audit report (TIGA) quarterly and submits salary and travel report to Depart of Accounts & Audit annually.
- Prepares weekly reports regarding approved expense reports with processing time.
- Reassigns expense reports to the appropriate approver.
- Assists faculty, staff, and students with travel and expense reimbursements.
- Conducts annual cleanup and processing for travel & expense.
- Maintains the EX-Approval Workflows.
- Processes Delegate Authority forms within the financial system.
- Develops and conduct annual travel and expense training sessions and provides periodic travel and expense instructions training for faculty and staff.
Performs General Accounting Functions - 15%- Assists with month-end closing, monthly analysis of accounts and reconciliations.
- Prepares and processes journal entries (including year-end journals) and scanning supporting documentation.
- Maintains Employee Profiles for accuracy of default chartfield values and verifies banking information.
- Performs monthly analysis of employee and non-employee prepaid and liability accounts and reconciliations.
- Prepares refund checks and/or ACH payments related to travel with appropriate accounting for deposit.
- Assists AVPFA and Director of Accounting with annual financial report, as needed.
- Prepares and submits annual expenditure reports (AER).
Performs a Variety of Related Duties - 10%- Assists Assistant Director of Accounting with developing, maintaining, and implementing travel policies and procedures to ensure compliance with state and federal regulations includes training materials and resources for the campus.
- Assists Assistant Director of Accounting with maintaining the college's travel & expense website.
- Manages Records Retention for Business Services.
- Assists Bursar's Office during payment deadlines answering phone calls and/or email as needed.
- Performs related duties as assigned.
Required QualificationsRequired Experience- More than one year of related experience required.
Preferred QualificationsPreferred Experience- Experience in higher education preferred.
- Experience in business, finance, and/or accounting preferred
Required Documents to Attach- Cover letter
- Resume
- List of three professional references: please include full name, job title, organization, phone number and email address, a brief description of relationship with reference. Include current and/or past employer.
Knowledge, Skills, & AbilitiesABILITIES- Ability to work independently and as part of a team.
- Ability to manage time to handle multiple tasks and meet deadlines.
KNOWLEDGE- Knowledge of computers and job-related software programs.
- Knowledge of generally accepted accounting principles (GAAP).
- Knowledge of University System of Georgia policies and procedures.
- Knowledge of college policies and procedures.
SKILLS- Skill in decision making and problem solving.
- Skill in interpersonal relations and in dealing with the public.
- Skill in oral and written communication.
USG Core ValuesThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at
https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at
https://www.usg.edu/policymanual/section6/C2653.
Conditions of EmploymentOffers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Dalton State College, as determined by Dalton State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment OpportunityEqual opportunity and decisions based on merit are fundamental values of Dalton State College (DSC). As a member of the University System of Georgia, we follow the Board of Regents' policy, which prohibits discrimination on the basis of an individual's age, color, disability, genetic information, national origin, race, religion, sex, or veteran status ("protected status"). No individual shall be excluded from participation in, denied the benefits of, or otherwise subjected to unlawful discrimination, harassment, or retaliation under, any DSC program or activity because of the individual's protected status; nor shall any individual be given preferential treatment because of the individual's protected status, except that preferential treatment may be given on the basis of veteran status when appropriate under federal or state law.
All employment processes and decisions, including but not limited to hiring, promotion, and tenure, shall be free of ideological tests, affirmations, and oaths, including diversity statements. The basis and determining factor for all such decisions should be that the individual possesses the requisite knowledge, skills, and abilities associated with the role, and is believed to have the ability to successfully perform the essential functions, responsibilities, and duties associated with the position for which the individual is being considered. At the core of any such decision is ensuring the institution's ability to achieve its mission and strategic priorities in support of student success.
Dalton State College is an Equal Opportunity Institution. For questions or more detailed information regarding this policy, please contact Dalton State College's Office of Human Resources at 706-272-2034. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at 706-272-2034.
Background CheckPosition of Trust & Credit Report
