Accountant

Job Summary

Under the general supervision of the Associate Director of Finance of Libraries, this position supports division-wide policy and procedures by performing a variety of fiscal management, accounting and budgeting activities including, but not limited to: monitoring and coordinating monthly and annual financial reporting; monitoring expenditures, reconciling fund balances, interpreting fund requirements and deadlines, ensuring expenditures are in line with policy and procedures, and consulting on various accounting questions.

This is a service-oriented role, which often requires communication of complex financial information with staff, supervisors, vendors, and other stakeholders with varying levels of accounting knowledge.

As part of the Business Services team, this role will be the primary contact for internal service payments for Libraries Poster Printing and Copying/Printing activities that occur in various locations across campus. This role will manage the financial transactions between departments, such as billing for goods or services and includes managing check deposits.

The successful candidate will perform a variety of duties, including, but not limited to:

• Work with Wisconsin Foundation and Alumni Associate (WFAA) to oversee incoming gift deposits ensuring compliance and following standard operating procedures.
• Analyzes and reconciles financial data, prepares reports and journal entries, and ensures strong internal controls.
• Manages expense reimbursements and purchasing activities in accordance to university policy.
• Supports and collaborates with various stakeholders by communicating complex financial information through various mediums of communication.

This position is eligible for partial remote work. A remote work agreement may allow for a maximum of 20% remote per week.

This position is full-time, 100%.

Ongoing/Renewable

Key Job Responsibilities

• Prepares and analyzes financial data, reports and records, identifies discrepancies, investigates, recommends, and implements basic solutions as needed (15%)
• Assists in preparing budgets and financial projections (5%)
• Assists with accounting and reviewing reconciliations, journal entries, schedules, and reports (15%)
• Prepares and/or approves financial transactions and payments (35%)
• Organizes, prepares, and updates basic financial statements, monthly and year-end journal entries, accounts, ledgers, and reports for various financial needs within an automated financial system to ensure accurate recording and reporting of financial transactions (15%)
• Answers questions and provides accounting related information to internal and external stakeholders according to established policies and procedures (15%)