Accounting Analyst

About Binghamton University

Binghamton University is a premier public R1 research institution in the State University of New York (SUNY) system that unites more than 130 broadly interdisciplinary educational programs with some of the most vibrant research in the nation. Our unique character - shaped by our mission, outstanding academics, facilities, and community life - promotes extraordinary student success, research, and service; Binghamton University is where our students, faculty and staff thrive.

Working at Binghamton University is more than about having a great job - it is about having the opportunity to flourish in an exciting, engaging environment. Our faculty and staff appreciate Binghamton's collegial and inclusive culture and its commitment to excellence, education, innovation and civic engagement. Our diverse campus community contributes to our success.

Binghamton merges rigorous academics, distinguished faculty who value cutting-edge, and community-engaged research, teaching and service, exceptional staff, and ultramodern facilities to engage and challenge its 18,000+ students. Our high-achieving student body represents diverse experiences from first-generation college-goers to international students. Beyond their talent, these classmates share a desire to shape the future through technology, insight, intellectual exploration, and community service.

Job Description

Budget Title: Senior Staff Assistant (SL-3)

Salary: $60,250 - $65,000

Binghamton University's Auxiliary Services is seeking a detail-oriented, collaborative, and motivated Accounting Analyst to support its growing and dynamic portfolio of campus partnerships. This position plays a critical role in managing financial operations and reporting for a variety of revenue-generating and service-based enterprises, including dining services, the bookstore, vending, trademark licensing, laundry, banking partnerships, and child care services. Auxiliary Services also oversees the Binghamton Auxiliary Services Corporation (BASC) and affiliated operations such as the Lane-Starke Tennis Center and a developing off-campus cold commissary facility.

The Accounting Analyst will be responsible for ensuring the accuracy, integrity, and transparency of financial records, conducting reconciliations and journal entries, overseeing banking and credit operations, preparing audit documentation, and supporting decision-making through comprehensive accounting analysis and reporting.

This position offers the opportunity to work in a dynamic, multi-faceted environment and contribute meaningfully to the continued innovation and expansion of Auxiliary Services at Binghamton University.

Financial Operations

• Enter journal entries and perform reconciliation in Financial Edge accounting software.
• Download and analyze daily bank detail and upload credit card deposits.
• Reconcile bank statements, credit card transactions, and capital accounts.
• Prepare forms for bank transfers and execute transfers after proper authorization.
• Process medical withdrawal credits and reconcile tuition-related credits as needed.
• Oversee all processes relating to revenue collection including cash handling and deposit procedures, and point of sale software configuration.
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Monitor and collect accounts receivable by contacting clients via telephone, email, and mail
• Prepare monthly, quarterly, and annual financial statements including Balance Sheets, Income Statements, and Statements of Cash Flows.
• Ensure financial information aligns with university, state, and federal accounting policies and regulations.
• Provide ad hoc financial analysis and reporting as requested by leadership.
• Provide financial insight and analysis to support strategic decisions related to auxiliary operations and partnerships.

Vendor and Purchasing Management

• Maintain accurate and up-to-date records of all accounts payable transactions.
• Manage vendor accounts including collection of W-9s, payment/bank details or other items.
• Reconcile and review aging schedules.

Audit, Compliance and Tax

• Prepare documentation and support materials for internal and external audits.
• Work with the University's insurance agent to obtain and renew appropriate insurance coverages.
• Complete and submit yearly insurance audits (e.g., workers' compensation, paid family leave).
• File annual sales tax returns in compliance with state regulations.
• Ensure compliance with regulatory agencies, university policies, and standard accounting principles.

Stakeholder Collaboration

• Work closely with stakeholders to understand their reporting needs and provide customized solutions.
• Present findings and insights to senior leadership in a clear and compelling manner.
• Build positive relationships across the University, supporting business and financial initiatives, and providing expert advice to improve overall business functions.
• Assist with other department initiatives, programs and special events.
• Occasional evening, night or weekend work may be required if a situation warrants this need.

Requirements

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• Demonstrated proficiency in Microsoft Excel
• Understanding of internal controls, risk management and audit processes
• Ability to manage multiple projects, prioritize tasks, and meet deadlines
• Attention to detail, accuracy, and organizational skills

Preferred:

• At least one (1) year of professional experience in accounting or related field
• Advanced degree in a related field
• Knowledge of GAAP (Generally Accepted Accounting Principles) and financial reporting standards
• Proficiency with financial software such as Financial Edge (Blackbaud) and/or Banner
• Familiarity with university auxiliary or service-based operations
• Experience working with NYS financial systems and accounting structure

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Binghamton University is not an E-Verify employer.

Additional Information

Offers of employment will be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials

Binghamton University is a tobacco-free campus.

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit: https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Application Instructions

All applicants must apply via Interview Exchange: https://binghamton.interviewexchange.com/jobofferdetails.jsp?JOBID=205609

Deadline for External Applicants: Open until filled

Review of applications will begin immediately and continue until the vacancy is filled.

Please submit:

1. Resume,
2. Cover letter, and
3. Contact information for three professional references

You may add additional files/documents after uploading your resume. After you fill out your contact information, you will be directed to the upload page. Please login to check/edit your profile or to upload additional documents: http://binghamton.interviewexchange.com/login.jsp.