Accounting and Finance Associate

Job Purpose:

Provide accounting and finance-related support to the Stanford Department of Public Safety. Please note: This is a one year term position with the possibility of extension.

Core Duties:

• Review, process, gather, and compile accounting transactions and documents for completeness, accuracy, and compliance.
• Review transactions, support documents, journal postings, etc. for accuracy, consistency, authorizations and compliance. Monitor transactions in accounting systems for clearing and outstanding items.
• Compile, maintain, and review data and daily reports for accuracy. Generate standardized reports.
• Resolve transactional inquiries, escalate broader issues.
• Respond to transactional inquiries.
• Participate in new initiatives, as needed such as user testing.
• Maintain records and process documents related to accounting or finance.
• Ensure compliance with University policies, and federal regulations and requirements.

Education & Experience:

High School diploma or equivalent and two years’ work experience.

Knowledge, Skills and Abilities:

• Knowledge of basic accounting procedures.
• Ability to operate computerized office applications and accounting systems.
• Ability to clearly and effectively communicate information.

Physical Requirements:

• Constantly perform desk-based computer tasks.
• Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
• Occasionally write by hand, twist, bend, stoop and squat.
• Rarely stand, walk, reach or work above shoulders and use a telephone.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Working Conditions:

All benefits-eligible members of the Stanford Department of Public Safety are considered essential (or required) university personnel for purposes of managing emergencies and critical incidents impacting significant portions of the campus. As such, all benefits-eligible DPS personnel are expected to respond to campus during a major emergency. These responsibilities may require the incumbent to work nights and weekends (including 5-8 home football games each year), sometimes with little advanced notice.

Work Standards:

Interpersonal Skills:

• Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the policies found in the University Administrative Guide, the department General Orders, and applicable department policies and procedures.

Special Requirements:

Applicant must pass a detailed police background investigation including a search of local, state, and national files for criminal history.

Must be able and willing to respond to and work large-scale special events as well as unplanned critical incidents, sometimes with little advance notice. All personnel working for the department are responsible for providing public safety services to the community. Personnel will be trained to perform duties outside their normal day-to-day responsibilities, such as dispatching and/or emergency call taking and/or special events logistics support, so they are able to provide support during emergencies and special events.

The expected pay range for this position is $28.79 to $34.79 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

Additional Information

• Schedule: Part-time
• Job Code: 4437
• Employee Status: Regular
• Grade: E
• Requisition ID: 108413
• Work Arrangement : On Site