"Accounting Assistant"

Job Details

Job Category: Support Staff

Position Title: Accounting Assistant

Full Time/Part Time: Full Time

Division: Finance and Administration

Department: Accounting & Control

Location: On-Site – expected to work fully at the designated campus/office location.

Hiring Wage/Salary Range: $20.00 - $22.00 / hour

Professional Experience/ Qualifications:

• Relevant experience with accounts payable, payment cycles, and correspondence with third-parties.
• Requires strong verbal and written communication skills.
• Strong customer service experience and the ability to professionally interact and serve as a resource, prioritize, and coordinate requests with a diverse group of stakeholders.
• Requires exceptional attention to detail and maintaining accuracy while managing multiple deadlines.
• Excellent understanding and use of applications and third-party systems, including Excel and Gmail.
• Must have solid judgment and be capable of strong communication and problem solving.
• Must be able to manage sensitive information, maintaining the strictest confidentiality.
• Understanding of work flow processes and how each step impacts other steps, the end product, the department’s goals, and university goals.

Preferred Qualifications:

• Three or more years of hands-on accounting experience.
• Three of more years of administrative experience.
• Previous experience in an academic setting desired.

Education: An Associate’s degree in Accounting, Bookkeeping, Finance or similar field, or a combination of education and experience from which comparable skills are obtained is required.

Offer Determination: When extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.

Benefits: Colgate University offers a competitive benefits package, with most benefits effective on the date of hire. Highlights include: medical, dental, vision, retirement contributions, paid time off, paid family leave, health & wellness, continuing education and professional development. We also offer unique perks, such as free parking, gym discounts, bookstore savings, athletic tickets, and access to cultural and recreational facilities. Explore the full benefits package on our Benefits page.

Accountabilities:

Accounts Payable:

• Reviewing and entering accounts payable invoices, including those related to purchase orders and student reimbursements. Ensures accuracy and timely payment of same.
• Corresponds with campus partners and vendors for missing invoices related to purchase orders and monthly billing cycles in addition to providing timely, accurate and courteous information to vendor questions.
• Offers support and answers for a variety of financial questions fielded to the accounting office by monitoring the general office email and phone.
• Returns transactions that do not meet appropriate requirements with necessary explanations in a collegial manner.
• Processes weekly check run and preparation of required documentation.
• Monthly reconciliation of abandoned property.

General Office:

• Serves as initial point of contact for customer service support for in-office visitors.
• Office supply replenishment.
• Other general administrative job-related duties as assigned.

Requisition Number: 2025S076Posting

Temporary: No

Work Schedule: Monday through Friday, business hours.

Job Open Date: 09/17/2025

Open Until Filled: Yes