Accounting Assistant III

Job Title

Accounting Assistant III

Agency

Texas A&M University - Corpus Christi

Department

Accounting Services

PURPOSE

This position is responsible for supporting the banking and associated functions. The Accounting Assistant III, under supervision of a Financial Accountant III, is responsible for reconciling multiple local bank accounts, performing daily banking functions, and providing essential support to the accounting department's accounting operations.

DESCRIPTION

Functional Area 1: Treasury and Cash Operations Support (45%)

• Download reports for local bank activity and prepare entries to include American Express Monthly Statements, Chase Paymentech Monthly Statements, CANOPY reports, PayPal, Parking Garage, GR Reports, and Argos
• Perform Various banking functions to include stop payments, wire transfers and verification of positive pay
• Responsible for answering disputes on credit cards and ACH
• Prepare excel spreadsheets for bank 21 and 117

Functional Area 2: Reconciliations (40%)

• Review and reconcile all local bank accounts between the University's bank and general ledger as well as an associated 3-way reconciliation.
• Review and reconcile the University's Petty Cash reconciliation.

Functional Area 3: Accounting Operations Support (15%)

• Submits Unclaimed Property on an annual basis
• Create and manage two logbooks and batch and complete data entry of two separate years during AFR
• Assists with data entry, on occasion, or during end of month close
• Enter USAS Journal entry batches and manage the logs for J and D batches
• Responsible for managing Laserfiche access and removal of access for the FUN Group
• Verify user list once a year and compare to IT's User List for GR and Laserfiche
• Performs other duties as assigned.

QUALIFICATIONS

• High School Diploma or GED
• Four (4) years of related experience in accounting field
• Additional education may be considered as a substitute for the minimum experience requirement
• Demonstrated knowledge of account reconciliation functions
• Intermediate skills in Microsoft Office Suite (Outlook, Excel, Word, and PowerPoint).
• Excellent written and verbal communication skills to be able to provide excellent customer service.
• Strong organizational and detail-oriented skills.
• Ability to operate general office equipment such as copiers, calculators, fax machines, and personal computers.

PREFERRED QUALIFICATIONS

• Associates Degree in Accounting
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Experience in a University setting
• Familiarity with FAMIS, USAS, and Laserfiche.