JOB SUMMARY

The Accounting Clerk supports the Finance Office by performing general account reconciliations, preparing journal entries, and assisting with student account tasks. The role also provides backup cashiering support and assists with daily office operations. In addition, the Accounting Clerk provides direct support to the Director of Accounting Services and helps with reporting, documentation, and other assigned tasks to ensure accurate and efficient financial operations.

MINIMUM REQUIREMENTS / QUALIFICATIONS

• Associate’s degree or higher from an accredited institution.
• Minimum of one (1) year of experience in any combination of: Accounting services (e.g., journal entry preparation/posting, account reconciliations, month-end/year-end closing, account maintenance, etc.); Student accounts (e.g., billing, posting, account statements, collections, etc.); Cashiering (e.g., payment processing, account updates, balancing, deposits, reconciling, etc.).

ESSENTIAL JOB FUNCTIONS

General Ledger & Transaction Processing (30%)

• Audit selected general ledger and student accounts for accuracy and compliance.
• Enter and post journal entries in the Banner finance system.
• Assist with preparation and processing of invoices.
• Prepare spreadsheets and supporting documentation for financial entries.

Student Accounts & Cashiering Support (25%)

• Communicate with students regarding account balances, refunds, and past due amounts.
• Assist with application of payment issues and account corrections.
• Prepare and record daily deposits in accordance with department procedures.
• Serve as backup for the Student Accounts Coordinator as needed.

Reconciliations, Reporting & Compliance (25%)

• Assist with account reconciliations and resolution of discrepancies.
• Participate in audit data collection and provide required documentation.
• Assist with year-end closing activities and reporting requirements.
• Support gathering of documents for contract approvals and compliance reviews.

Administrative Support & Special Projects (15%)

• Maintain department spreadsheets, records, and supporting financial documentation.
• Assist with process support and workflow improvements as needed.
• Participate in special projects as assigned.