Accounting Clerk I

If you have questions, please email the Human Resources department at HumanResources@lamarpa.edu or call 409-984-6560.

LSCPA's Annual Security and Fire Safety Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f), 34 CFR 668.46).

Job Summary

The Accounting Clerk I has responsibilities that include, but are not limited to, processing payments by posting to student accounts, posting miscellaneous payments, and posting to department accounts. This position is also responsible for maintaining an accurate cash drawer, supporting dual enrolled students and classes, and creating and maintaining collection spreadsheets for Retail Merchants. This is a non-exempt position that reports to LSCPA's Finance Department.

Duties/Responsibilities

• Process and post payments
• Maintain accurate cash drawer
• Receive and manage Business Office email and phone inquiries from students regarding their accounts
• Handle office opening and closing duties
• Maintain and order, when needed, department supplies
• Help coordinate activities for student workers
• Oversee TouchNet, including setting-up installment plans and default terms; and building and maintaining Marketplace within TouchNet
• Create and maintain collection spreadsheets for Retail Merchants by receiving inventory list of students sent to collections and verify amount
• Receive bank reports and post EDI payments to correct accounts
• Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Receive bank reports and post EDI payments to correct accounts
• Create and distribute account balance letters to students; verify payments to student accounts monthly; send delinquent payments for collection every six months
• Write-off student accounts that have not be paid and update Retail Merchants
• Following the last installment date, run process to place holds on accounts and verify holds for accuracy
• Send out e-bills through TouchNet and Banner each term
• View web payments to verify payments are made in correct term
• Reconcile invoices for contracts and miscellaneous invoicing, including but not limited to, federal and state prison units and Barnes & Noble requisitions to be paid
• Contact students by phone and email to determine preference of refund check distribution; verify students by picture ID when picking up refund checks
• Prior to each drop date, collaborate with Financial Aid and Admissions to run unpaid reports and then send out messages informing students that they have been dropped due to non-payment
• Assist with scanning and indexing and perform quality checks in the A/R and A/P areas
• Participate in campus committees and events
• Comply with campus policies and procedures
• Other related duties, as assigned

Minimum/Preferred Qualifications

Minimum Qualifications:

• High School Diploma or equivalent
• Excellent customer service skills with great attention to detail
• Ability to operate office equipment: computer, calculator, copier, fax

Preferred Qualifications:

• Associate's degree in Business, Finance, or related field
• 2 – 4 years of work experience in cash handling and processing credit card and check transactions
• Knowledge of Ellucian Banner and/or TouchNet
• Bilingual in Spanish

Supplemental Information

Physical Requirements:

This position requires employees to remain in a stationary position most of the time; move to various locations on campus; move about inside an office to access documents, office equipment, etc.; and operate a computer or other office equipment, such as a printer or copy machine.

Lamar State College Port Arthur is an E-Verify Employer.

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Click here for the Security Sensitive Release Form located at the bottom of the page.

Organization

Working at Lamar State College-Port Arthur

Lamar State College - Port Arthur, a member of The Texas State University System, is an open-access, comprehensive public two-year college offering quality and affordable instruction leading to associate degrees and a variety of certificates. The College embraces the premise that education is an ongoing process that enhances career potential, broadens intellectual horizons, and enriches life.

Located in Port Arthur, an industrial and cultural center of Southeast Texas, the college offers freshman- and sophomore-level work in numerous academic and technical/vocational fields. The campus sits between the 1,000 and 1,800 blocks of Procter Street and Lakeshore Drive.

The city has modern public schools, churches, shopping districts and recreation areas serving a community of approximately 70,000 persons. Principal area industries are oil refining, chemical production, shipping and shipbuilding. The metropolitan area, known as the Golden Triangle, includes the cities of Beaumont, Orange, Vidor, Port Neches, Nederland, Groves and Bridge City. All lie within 25 miles of Port Arthur and form the heart of the upper Texas Gulf Coast where approximately 350,000 live.