Accounting Representative - UBA/WFSU

Department

University Business Administrators - WFSU Public Media

Responsibilities

This position is a member of the WFSU Finance and Administration department. Responsibilities include working with University financial and accounting records including accounts payable, accounts receivable, Auxiliary Billing, and P-card maintenance. Serves as the department Travel Rep, FACET Rep, P-Card Proxy and performs record management.

• Enters accounts payable information into WFSU’s internal accounting system. Helps monitor and ensures the propriety of payments, ensuring compliance with the Florida State University Prompt Payment Policy, other applicable laws, policies, and procedures of the State of Florida and Florida State University. Ensures related documentation requirements are fulfilled. Serves as main point of contact with Central Accounts Payable for matters involving the prompt handling of invoice payments
• Identifies accounting/deposit attributes for revenue received for daily deposit. Inputs daily deposit transactions into the WFSU internal accounting system and updates the receivable system for Underwriting. Verifies foundation and auxiliary deposits. Ensures revenue is appropriately deposited into the TV or FM department accounts. Prepares monthly Underwriting past due report.
• Serves as a P-Card Proxy for assigned cardholders, ensuring guidelines for cards are adhered to for University related purposes and that purchases followed appropriate FSU policies and guidelines. Responsible for monthly P-Card Reconciliations. Maintains filing for paid and unpaid P-card charges for cardholder.
• Performs auxiliary billing and reconciles auxiliary accounts receivable activity. Works with production team on customer updates and invoicing. Maintains accounts receivable records and reports for Auxiliary billing. Responsible for the payment and audit of vendor invoices. Serves as liaison with Auxiliary Services and auxiliary customers. Assists with auxiliary reporting including UBIT and sales tax when necessary.
• Serves as WFSU’s travel representative, ensuring travel requests follow FSU policies and guidelines prior to approval. Serves as WFSU’s FACET representative responsible for distribution and ensures FACET reports are completed. Assists with various reporting requirements and special finance reporting.
• Responsible for records management and retention. Ensures all financial and human resource records are retained in accordance with University and granting agency guidelines. Ensures files are maintained for audit review. Maintains reconciliation documentation; scans and saves PDFs to appropriate electronic folders. Coordinates financial and human resource records retention with the FSU Records Management Liaison Officer and Total Recall.

Qualifications

Bachelor's degree; or a high school diploma or equivalent and experience equal to four years. (Note: post high-school education and/or experience may substitute at a comparable rate.)

Preferred Qualifications

A background in accounting and finance.

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!

Learn more about Florida State University and our campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for Veterans’ Preference eligibility requirements and Veterans’ Preference required documentation (PDF), or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity

FSU is an Equal Employment Opportunity Employer.

Organization

Working at Florida State University

One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.

Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.

Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.

Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.

Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.

With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.

Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.

Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.

At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.