"Accounting Specialist-Accounts Payable - 79091"

Job Details

Founded in 1986, St. Charles Community College (SCC) has a reputation as one of the best two-year colleges in the state of Missouri. SCC's service area includes a six-county region with a population exceeding 540,000. SCC's main campus, located in Cottleville, has won architectural awards for its innovative, contemporary design. The college's Dardenne Creek Campus features the Center for Healthy Living and the Field to Table Institute. Opening Fall 2025, the Innovation West Campus located in Wentzville features the Regional Workforce Innovation Center. With a focus on innovation, St. Charles Community College is a leader in delivering high quality education in a state-of-the-art learning environment. The success of SCC is rooted in the mission of serving the community by "focusing on academic excellence, student success, workforce advancement, and life-long learning within a global society."

POSITION SUMMARY

The Accounting Specialist - Accounts Payable is responsible for performing a variety of accounting and financial support functions with a focus on accounts payable, journal entries, monthly reconciliations, and other general ledger activities.

REQUIRED DUTIES AND RESPONSIBILITIES

Accounts Payable

• Process vendor invoices and match with purchase orders.
• Prepare, review, and issue payments in a timely manner.
• Maintain vendor records and respond to vendor inquiries.
• Monitor outstanding payables and reconcile AP accounts.

General Ledger Support

• Prepare and post journal entries.
• Assist with monthly reconciliations of balance sheet and expense accounts.
• Research and resolve account discrepancies.

Audit & Compliance

• Compile and provide documentation for internal and external audits.
• Ensure compliance with institutional policies, accounting standards, and regulations.

Reporting & Analysis

• Assist in preparing monthly, quarterly, and year-end financial reports.
• Generate ad hoc reports as requested by management.

Other Duties

• Participate in special accounting projects as assigned.
• Identify opportunities for process improvement and recommend solutions.
• Maintain confidentiality of financial and personnel data at all times.

Education and Experience

• Associates degree in accounting, finance, or related field required; bachelor's degree preferred.
• Minimum of two years of accounting or finance experience, preferably in accounts payable/receivable or general ledger functions.
• Experience in higher education or nonprofit accounting a plus.

Knowledge, Skills, and Abilities

• Strong understanding of accounting principles and practices.
• Proficiency with accounting systems and Microsoft Office (Excel, Word, Outlook).
• Excellent attention to detail and accuracy in data entry and financial reporting.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Effective communication and interpersonal skills with the ability to work collaboratively across departments.
• Commitment to confidentiality and ethical practices.

St. Charles Community College is an Equal Opportunity Employer