Job Details
Job Title: Accounting Specialist - UBA/Division of Undergraduate Studies
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 63384
Department: University Business Administrators - Division of Undergraduate Studies
Responsibilities
This position is responsible for performing highly specialized professional accounting work for the Division of Undergraduate Studies (UGS) by compiling, reviewing, monitoring and reconciling financial data and processing a variety of fiscal transactions.
- Responsible for highly specialized professional accounting work for the Division of Undergraduate Studies (UGS). Serves as the primary fiscal support for the Academic Center for Excellence (ACE), Office of Retention, Office of CoreFSU, and Living-Learning Communities (LLCs), and other departments or programs as needed. Processes requisitions, purchase orders, P-Card purchases, ePRFs, and contracts, as well as individual and group travel. Utilizes FSU Travel Systems and T-Card transactions to process travel and ensures travel requests and expenses are processed timely and in accordance with State and University policies and procedures. Attends relevant training and Financial Representative meetings and provides backup support to other departments within UGS as needed.
- Responsible for the accurate tracking, maintenance, and reconciliation of departmental accounts and ledgers. Compiles and analyzes financial reports, including departmental ledger reviews and DOL submissions, and interprets and communicates policies to provide recommendations and guidance to management, faculty, staff, and students. Ensures compliance with GAAP and federal, state, and University policies and procedures by monitoring transactional processes, maintaining internal controls, and reviewing financial activity. Advises and trains other fiscal support positions, analyzes financial trends, and prepares reports, including internal budgeting spreadsheets, to assist the Associate Director and Business Manager with budget preparation and development.
- Provides P-card support by monitoring transactions weekly and proxying assigned card holder charges. Performs the monthly P-card reconciliation's for assigned cards ensuring that adequate supporting documentation is attached for each purchase and transactions are coded timely and accurately with the appropriate accounting information, description and follows State and University policies and procedures.
- Serves as a Facilities Liaison and Property Custodian for the Division of Undergraduate Studies ensuring University and Division guidelines are followed; this includes property acquisitions and transfers, inventory including but not limited to computers, assisting with office moves, space renovations, equipment use, and maintaining all property files for the Division.
- Processes scholarship requests for the Division of Undergraduate Studies FSU Foundation accounts and maintains files. Ensures funds are distributed timely and are in compliance with University and donor requirements.
Qualifications
A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.)
Preferred Qualifications
The ideal candidate will be proficient in Microsoft Office, particularly Excel, and possess strong written and verbal communication skills. Candidates should demonstrate excellent customer service abilities, sound critical thinking skills, and the capacity to prioritize and organize multiple tasks effectively while maintaining accuracy, professionalism, and attention to deadlines.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about Florida State University and our campuses.
FSU Total Rewards
FSU offers a robust Total Rewards package. Visit our FSU Total Rewards website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our FSU Total Compensation Calculator to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
How To Apply
If qualified and interested in a specific job opening as advertised, apply through the FSU Careers site (jobs.fsu.edu). If you are a current FSU employee, apply through myFSU Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
FSU is an Equal Employment Opportunity Employer.
Organization
Working at Florida State University
One of the nation's elite research universities, Florida State University — with the Carnegie Foundation's highest designation, Doctoral/Research University-Extensive — offers a distinctive academic environment built on its cherished values and unique heritage, welcoming campus on the oldest continuous site of higher education in Florida, championship athletics, and prime location in the heart of the state capital.
Combining traditional strength in the arts and humanities with recognized leadership in the sciences, Florida State University provides unmatched opportunities for students and faculty through challenging academics, cultural discovery and community interaction.
Underlying and supporting the educational experience at Florida State University is the development of new generations of citizen leaders, based on the concepts inscribed in our seal: Vires, Artes, Mores — Strength, Skill and Character.
Epitomized by recently named Rhodes Scholars Garrett Johnson and Myron Rolle — elite athletes and scholars committed to public service — and Joseph O'Shea — a campus and community leader as well as a top scholar — Florida State's 40,000 students are dedicated to academic excellence and providing leadership in our complex world.
Florida State University's 16 colleges offer more than 275 undergraduate, graduate, doctoral, professional and specialist degree programs, including medicine and law, covering a broad array of disciplines critical to society today. Each year the University awards over 2,000 graduate and professional degrees.
With its impressive breadth of leading graduate, professional and undergraduate programs, Florida State University is a demanding, intellectually stimulating, yet warm and caring environment for students and faculty. Recognized nationally for its commitment to diversity, Florida State University is a national leader in the number of doctorates awarded to African-American students and in the graduation rate of African-American undergraduates. Its College of Medicine and College of Law are ranked in the nation's Top 10 for Hispanic students.
Florida State University's arts programs — dance, film, music and theatre — rank among the finest in the world, offering an arts education comparable to leading conservatories. Its creative writing program is ranked among the nation's best and is home to the most consistently honored and published student body in the United States. Florida State is responsible for governance of the John and Mable Ringling Museum of Art and associated arts programs, one of the largest museum/university complexes in the nation.
Other programs consistently included in the top public university list include physics, chemistry, political science, psychology, criminology, public administration, library science, information, human sciences, business and law.
At the Ph.D. level, interdisciplinary programs draw on notable research faculty strengths that transcend the traditional disciplines, including neuroscience, molecular biophysics, computational science, materials science and research at the National High Magnetic Field Laboratory—home to the world's most powerful magnets.
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