Basic Function

Under the direction of an assigned supervisor, perform complex technical accounting work in the preparation, processing and maintenance of College and District accounting records.

Representative Duties

Maintain various ledgers, registers and journals; post, check and balance ledgers; draw journal entries. Prepare daily journals from cash register sales receipts; process credit card charge invoices through accounts receivable ledger. Verify account codes for accounts payable invoices; pay invoices; enter payment information into computer and print checks; verify appropriateness of invoices in relation to use of budgeted funds. Prepare financial statements and oversee accounting activities for assigned programs such as food service and bookstore. Maintain accounts payable and receivable invoices throughout the fiscal year. Analyze account transaction requisitions for proper documentation, signatures, account numbers and sufficient fund balance for payments; enter journal entries for various account transactions into account general ledgers; correct financial records as necessary; maintain financial records. Monitor budgets for various accounts; oversee billing for reimbursements of projects for various accounts; verify coding for account transactions; prepare monthly budget reports for accounts. Bill state agencies for various projects for campuses, District Office and various programs. Prepare journal entries for fringe benefits on various projects; prepare billings to transfer funds from various accounts to general funds; analyze projects for compliance with accuracy and accounting standards. Prepare expenditure and billings reports for various state and county agencies; prepare quarterly and yearly financial reports for a variety of college departments; compute quarterly sales taxes for departments. Enter payroll data into computer; print payroll checks and payroll check register; gather and send tax form information for the District Office. Reconcile monthly bank statements for various payrolls and accounts; prepare monthly, quarterly and annual financial statements and reports as required; distribute to various agencies. Process refund requests for students; monitor student fee deferrals; coordinate changes with financial aid office; bill enrollment and material fee charges from the District Office. Analyze cash flow. Check and approve budget transfers from the college campuses. Supervise and train staff involved in collecting, processing and accounting for cash and tickets as required. Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to: graduation from high school supplemented by some college-level course work in accounting, business, or a related field and two years of increasingly responsible experience in the maintenance of fiscal record keeping, accounting, and reporting.