"Accounts Clerk Specialist, Grade D"

About Hofstra:

Hofstra University is nationally ranked and recognized as Long Island’s largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it’s a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title:

Accounts Clerk Specialist, Grade D

Position Number:

899550

Position Category:

Staff

School/Division:

Facilities and Operations

Full-Time or Part-Time:

Full-Time

Description:

Reporting to the Information Systems Manager, Physical Plant, the Accounts Clerk Specialist will provide bookkeeping support to the Facilities and Operations department. Responsibilities include, but are not limited to:

• Assists with facilitating work order requests including, answering incoming work request calls, processing work requests, entering requests into the work order system and dispatching.
• Facilitates key requests including, entering the work order system, following up with recipients when keys are ready, utilizing the key tracking system to record key distribution and recipient signatures, and maintaining files.
• Assists in the maintenance of open and closed work order files.
• Assists with contacting vendors to facilitate repairs, as directed by trades personnel and/or administrators.
• Acts as liaison between departments for inquiries concerning work requests.
• Produces reports for manager upon request.
• Handles reception desk duties.
• Assists with training of student aides.
• Provides coverage for the department secretary and other work control group staff when needed.
• May perform other assigned duties not specifically identified above but which require the same degree of skill and which are normally included with the above job description.

Hours: Monday through Friday 8am to 4pm. Subject to bumping

Qualifications:

• Proficiency with data entry using Microsoft Office products required.
• Strong verbal and written communication skills.
• Detailed oriented, organized, and ability to multitask efficiently.
• Ability and willingness to work collaboratively with other group members in a team environment and provide superior customer service in a fast-paced emergency response service organization.

Preferred Qualifications:

• Knowledge of maintenance work order systems and scheduling software preferred.
• Knowledge of Microsoft Access and Visio.

Deadline:

Open Until Filled

Date Posted:

05/12/2025

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

Salary/Salary Range:

$41,948