Accounts Payable Administrator

Join a fast-paced, detail-driven finance team where your expertise keeps operations running smoothly and efficiently. In this role, you will independently manage all aspects of accounts payable and cash disbursements, ensuring vendor invoices, travel requests, and expense reimbursements are processed accurately and on time. You’ll also oversee administration of the pcard (company credit card) program, supporting compliance and effective use across the organization.

This position requires a high level of organization and critical thinking, as you navigate multiple systems, interfaces, and workflows in a largely paperless, high-volume environment. You’ll play a key role in maintaining vendor relationships and records, including W-9 documentation, and determining tax reportability for 1099 processing. In addition, you’ll serve as a resource to colleagues by training staff on accounts payable and pcard procedures, helping drive consistency and best practices across the organization.

If you thrive in a role that combines autonomy, precision, and collaboration, this is an opportunity to make a meaningful impact.

What you’ll do:

• Process vendor invoices, check requests, and refunds with accuracy and timeliness; research and resolve discrepancies while ensuring proper approvals and policy compliance.
• Audit travel and expense reimbursements for accuracy and adherence to policy, including per diem and mileage rates; communicate adjustments and recommend process improvements.
• Deliver responsive, high-quality service to vendors, employees, and students; maintain accurate vendor records, including W-9 documentation and compliance requirements.
• Administer the pcard program, including cardholder setup, transaction monitoring, training, and fraud resolution, while maintaining system data and general ledger alignment.
• Support financial operations through reconciliations, journal entries, audit preparation, staff training, and ongoing maintenance of policies, procedures, and related content.

What we are looking for:

• Associate’s degree in accounting required, plus 5 years of experience in an accounting or business office. Bachelor's degree preferred.
• Extensive knowledge of commonly used and/or accepted standard concepts, practices and procedures within accounting, accounts payable, and 1099 reporting. Proficient knowledge of purchasing processes and company credit card programs.

*To see the full job description go to Position Description at the bottom of this posting.