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Job Description
Working Title
Accounts Payable Clerk
Position Status
Full Time
Department
Purchasing and Business Services
General Summary
The Accounts Payable Clerk will perform required Accounts Payable functions while providing clerical and administrative support to the Purchasing Department. This position works in a front-office environment and is responsible for answering multi-line telephones, providing excellent customer service, addressing questions and concerns, and using problem-solving skills to assist internal and external customers. The position requires strong organizational skills, attention to detail,…
professionalism, and the ability to manage multiple responsibilities in a fast-paced office environment.
Specific Position Duties
Performs all aspects of Accounts Payable functions, including matching purchase orders with appropriate documentation.
Reconciles statements and processes invoices for payment.
Performs high-volume data entry with accuracy and attention to detail.
Utilizes the imaging system accurately to electronically transfer and enter documents into the appropriate workflow.
Answers departmental telephones and provides professional customer service.
Interacts with customers to address questions and provide assistance.
Processes departmental mail daily.
Establishes and maintains physical and electronic filing systems.
Participates in campus committees as assigned.
Performs other duties as assigned by the Director of Purchasing.
Minimum Qualifications
High school diploma or GED required.
Two years of clerical experience in an Accounts Payable or Purchasing environment preferred.
Proficiency in Microsoft Word and Excel.
Ability to use a 10-key by touch.
Ability to type 50–60 words per minute and perform high-volume data entry accurately.
Experience with purchase order processing and Accounts Payable functions preferred.
Ability to work effectively with colleagues and students by demonstrating punctuality, respect for deadlines, collaborative problem-solving, and honest communication.
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