"Accounts Payable Coordinator"

Job Details

Job Title: Accounts Payable Coordinator

Location: Atlanta, Georgia

Regular/Temporary: Regular

Full/Part Time: Full-Time

Job ID: 290330

About Us

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.
2. We strive for excellence.
3. We thrive on diversity.
4. We celebrate collaboration.
5. We champion innovation.
6. We safeguard freedom of inquiry and expression.
7. We nurture the wellbeing of our community.
8. We act ethically.
9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Job Summary

The Accounts Payable Coordinator verifies and performs system entries for invoices and other payment requests. This role serves as the primary point of contact for vendors, financial and accounting staff, and other Institute personnel on matters related to payment status and other accounts payable issues.

Responsibilities

• Job Duty 1 - Reviews requests for payment (invoices, check requests, employee payment requests, verifies accuracy and validity, and enters payment requests into the financial system.
• Job Duty 2 - Responds to inquiries from vendors, contractors, department managers, and employees regarding payment status and other issues related to accounts payable.
• Job Duty 3 - Coordinates, prepares, and analyzes vendor statement reconciliations and resolves any outstanding invoices and discrepancies with efficient delivery of reconciliation.
• Job Duty 4 - Evaluate purchase products and services and ensure compliance with the Institute's policies and procedures and all government regulations when applicable.
• Job Duty 5 - Participates in internal and external audits of the credit card/expense report functions.
• Job Duty 6 - Assists with updating accounts payable policies.
• Job Duty 7 - Gather performance metrics to assist with reporting; May utilize a variety of electronic systems to manage requisitions, conduct auctions, and manage vendors and/or inventories.
• Job Duty 8 - Answer inquiries from vendors on invoice status and other payment-related matters.

Required Qualifications

Educational Requirements

High School Diploma, GED, or Vocational School Diploma. Vocational training or a degree may be preferred or required (some profiles may require additional education).

Other Required Qualifications

Overnight travel required for project delivery; flexibility in on-site daily service delivery hours (due to client shift schedules, project requirements).

Required Experience

Three or more years of relevant experience.

Preferred Qualifications

Additional Preferred Qualifications

Accounts Payable in a University Setting Intermediate Excel, Word, and PowerPoint skills Excellent communication and customer service skills and an understanding of procure-to-pay best practices

Preferred Educational Qualifications

Associate's Degree in a related discipline or equivalent.

Proposed Salary

Annual salary: $47,872-$56,000

Commensurate with Education & Experience

Knowledge, Skills, & Abilities

SKILLS

Working knowledge of and skill in applying payables processing procedures and use of related system applications and processing hardware/equipment. Customer service and communications skills are required as is the ability to plan and organize work. Understanding of Institute procurement Policies. Fast and accurate data entry. Understanding of issues that create match exceptions. Ability to resolve complex customer service inquiries related to payment status, process, and procedures. Ability to run queries and format reports. Ability to analyze data, identify trends, and make recommendations. Must understand best practices, policies, and procedures associated with all AP tasks Knowledge of basic accounts payable auditing and voucher entry.