Accounts Payable Coordinator

Purpose

The Accounts Payable Coordinator is generally responsible for the complete and timely processing of all invoices submitted for payment. The Accounts Payable Coordinator also maintains all files related to accounts payable.

Essential Functions

• Process accurately and efficiently all invoices and check requests submitted for payment.
• Generate, write, distribute, and track non-payroll checks.
• Review distribution and posting reports for accuracy of transactions, especially for handwritten and voided checks.
• Distribute invoices to appropriate budget directors for approval for payment.
• Track invoices as they are distributed to budget directors.
• Report transactions that appear to violate University Policies.
• Assist University personnel and vendors with questions regarding disbursements.
• Update vendor database and obtain W-9 information for new vendors.
• Manage all accounts payable related records and reconcile related accounts.
• Process Form 1099’s at the end of the calendar year.

Cross train for other Business Office positions as needed.

Other Duties

• As assigned by the Director of Finance or AVP of Finance and Administrative Services.

Qualifications

Knowledge, skills, and abilities

Knowledge of methods and procedures pertaining to accounts payable related files; of business communications, including grammar, punctuation, and spelling; of business mathematics. Ability is required to establish and maintain effective working relationships with others; to express ideas clearly and concisely; to exercise good judgment in analyzing situations and making decisions; handle stress with a courteous and pleasant attitude; and to interpret and apply applicable rules to accounts payable guidelines.

Education

Required: High School Diploma.
Preferred: College Degree, business related courses.

Experience

Required: Analytical skills; experience in accounting, word processing and spreadsheet software.
Preferred: Experience in an accounts payable position.

Equipment

Required: Personal computer, electronic calculator, copier, fax.

Special Requirements

• Ability to operate general office equipment in the office (i.e. fax, copier, electronic calculator, telephone, personal computer, and other office machines); Ability to remain seated for extended periods of time.
• Must be a member of a local evangelical* Christian church.
  *Evangelical is a broad term referring to segment within Christianity which maintains the authority of the Bible and the belief in salvation by faith in Jesus alone.

Please apply using the link for “Support Staff Applications” on the OBU website at: https://www.okbu.edu/hr/jobs.html