"Accounts Payable Manager"

Job Details

Join our vibrant community of dedicated faculty and staff who work to create a transformative educational experience rooted in faith, reason, and justice.

Eastern University is a nationally-recognized Christian university enrolling approximately 7,000 students in a wide array of undergraduate, graduate, professional, and seminary programs. The university’s main campus is located in St. Davids, PA, with many programs also offered online. Eastern’s core values of Faith, Reason, and Justice are woven into all of its educational offerings. Through dynamic programs, a vibrant campus community, and meaningful service learning opportunities, Eastern University is committed to providing students with transformative, accessible, and affordable education.

Position Description

Position Summary This position reports to the Associate Vice President for Finance. Position is responsible for supervising, managing the day-to-day operation of all aspects of the accounts payable including reimbursement processes.

Position Responsibilities

• Processes paper checks, online, wire and ACH payments
• Processes annual 1099s (checking for accuracy, running the 1099s and uploading to the IRS)
• Resolves payment disputes
• Supervises and train AP specialists
• Serves as contact for the bank for any AP discrepancies
• Program administrator for the corporate credit card program
• Liaison with Student Accounts to help with any issues or problems with student refunds
• Runs daily banking report to monitor ACH payments responsibility
• Manages Sodexo payments and corresponding interdepartmental charges
• Provides tax exempt certificates and W9 requests
• Manage gift card program
• Responds to payment inquiries from staff and vendors
• Manages billing for multiple vendors to multiple departments on campus
• Setups blanket check requests every fiscal year for 40+ invoices to ensure timely processing of invoices
• Manages access for invoice approval
• Maintain invoice files to assist auditor's requests; preparation of accrual payables and other schedules as needed or requested
• Other duties as assigned

Embodies values of caring and compassion, justice and integrity, competence and affirmation. Seeks to treat each member of the campus community with fairness, dignity and respect seeking a spirit of unity and harmony as we join together to achieve our common mission.

Qualifications

Education • Bachelor's degree in accounting, Finance, or closely related field from a regionally accredited college/university; OR equivalent combination of education and experience. • Proficiency in Microsoft Office Suite (Word, Excel, etc.).

Certification preferred Experience • One year of full-time supervisory experience • Four years of full-time professional experience in accounts payable • Knowledge of Colleague software for Accounts Payable processing is a plus • Must be committed to providing quality services to employees • Must have excellent communication, attention to detail, and organizational skills • Must be able to work independently • Must be good at multi-tasking • This position is privy to sensitive and highly private information; confidentiality is required to work in this position