Accounts Payable Office Coordinator

Accounts Payable Office Coordinator

Company:
Spelman College

Job Location:

Category:
Business and Financial Services

Type:
Full-Time

Position Title
Accounts Payable Office Coordinator

Position Summary
An Accounts Payable (AP) Office Coordinator manages the daily operations of accounts payable processes within an office environment. This role combines administrative coordination with financial responsibilities, ensuring vendors are paid accurately and on time while supporting the innerworkings of the department.

Essential Duties and Responsibilities

• Process limited invoices and verify account codes, amounts, and approvals
• Assist with copier lease invoices and office supply invoices
• Monitor and manage the AP Email box
• Maintain vendor records and respond to vendor inquiries
• Communicate with various campus departments as necessary to resolve vendor payment issues. Answer internal payment inquiries
• Assist AP Accountant position with mailing checks, filing and keeping record of voids
• Keep a check tracking log
• Help Audit Travel Expense Reports
• Receive AP Mail and Review Vendor Statements
• Provide general administrative duties such as copying and filing as needed
• Provide back-up to the Administrative Assistant
• Assist with tracking travel advances to ensure that travel advances are recorded on travel expense reports
• Assist AP Supervisor with yearly 1099 process
• Maintain filing systems for financial documentation
• Assist in monthly credit card reconciliation

Required Qualifications

• Knowledge of basic accounting principles (GAAP is a plus).
• Proficiency in AP software (e.g., QuickBooks, SAP, Oracle, NetSuite, Ellucian).
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Communication and interpersonal skills for vendor relations.
• Ability to multitask and manage deadlines.
• Requires basic level skills in specific Microsoft Office applications and may require intermediate or advanced levels in one or more applications.
• 2+ years of experience in Accounts Payable and/or Office Management.
• Familiarity with office coordination tasks (e.g., supply management, scheduling).

Preferred Qualifications

• Associate's or Bachelor's degree (preferred).

Certifications, Licenses, Restrictions
None

Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms. The employee is occasionally required to: stand, walk, stoop, climb, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Full Time/Part Time: Full-time

Work Location/Schedule
This position is eligible for a hybrid work arrangement.

Posting Number: SC0892P

Open Until Filled: No