Essential Duties and Responsibilities

• Process limited invoices and verify account codes, amounts, and approvals
• Assist with copier lease invoices and office supply invoices
• Monitor and manage the AP Email box
• Maintain vendor records and respond to vendor inquiries
• Communicate with various campus departments as necessary to resolve vendor payment issues. Answer internal payment inquiries
• Assist AP Accountant position with mailing checks, filing and keeping record of voids
• Keep a check tracking log
• Help Audit Travel Expense Reports
• Receive AP Mail and Review Vendor Statements
• Provide general administrative duties such as copying and filing as needed
• Provide back-up to the Administrative Assistant
• Assist with tracking travel advances to ensure that travel advances are recorded on travel expense reports
• Assist AP Supervisor with yearly 1099 process
• Maintain filing systems for financial documentation
• Assist in monthly credit card reconciliation

Required Qualifications

• Knowledge of basic accounting principles (GAAP is a plus).
• Proficiency in AP software (e.g., QuickBooks, SAP, Oracle, NetSuite, Ellucian).
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Communication and interpersonal skills for vendor relations.
• Ability to multitask and manage deadlines.
• Requires basic level skills in specific Microsoft Office applications and may require intermediate or advanced levels in one or more applications.
• 2+ years of experience in Accounts Payable and/or Office Management.
• Familiarity with office coordination tasks (e.g., supply management, scheduling).

Preferred Qualifications

• Associate's or Bachelor's degree (preferred).

Certifications, Licenses, Restrictions
None

Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms. The employee is occasionally required to: stand, walk, stoop, climb, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Full Time/Part Time: Full-time

Work Location/Schedule
This position is eligible for a hybrid work arrangement.

Posting Number: SC0892P

Open Until Filled: No

Essential Duties and Responsibilities

• Process limited invoices and verify account codes, amounts, and approvals
• Assist with copier lease invoices and office supply invoices
• Monitor and manage the AP Email box
• Maintain vendor records and respond to vendor inquiries
• Communicate with various campus departments as necessary to resolve vendor payment issues. Answer internal payment inquiries
• Assist AP Accountant position with mailing checks, filing and keeping record of voids
• Keep a check tracking log
• Help Audit Travel Expense Reports
• Receive AP Mail and Review Vendor Statements
• Provide general administrative duties such as copying and filing as needed
• Provide back-up to the Administrative Assistant
• Assist with tracking travel advances to ensure that travel advances are recorded on travel expense reports
• Assist AP Supervisor with yearly 1099 process
• Maintain filing systems for financial documentation
• Assist in monthly credit card reconciliation

Required Qualifications

• Knowledge of basic accounting principles (GAAP is a plus).
• Proficiency in AP software (e.g., QuickBooks, SAP, Oracle, NetSuite, Ellucian).
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Communication and interpersonal skills for vendor relations.
• Ability to multitask and manage deadlines.
• Requires basic level skills in specific Microsoft Office applications and may require intermediate or advanced levels in one or more applications.
• 2+ years of experience in Accounts Payable and/or Office Management.
• Familiarity with office coordination tasks (e.g., supply management, scheduling).

Preferred Qualifications

• Associate's or Bachelor's degree (preferred).

Certifications, Licenses, Restrictions
None

Physical Demands
While performing the duties of this job, the employee is regularly required to: sit, use hands to handle office supplies, operate computer and other office equipment, talk, and hear. The employee is frequently required to: reach with hands and arms. The employee is occasionally required to: stand, walk, stoop, climb, and lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Full Time/Part Time: Full-time

Work Location/Schedule
This position is eligible for a hybrid work arrangement.

Posting Number: SC0892P

Open Until Filled: No