Job Details
Posting Number: S15514P
Working Title: Business Operations Coordinator
Department: Ecology-Odum School of Ecology
About the University of Georgia: Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university ( https://www.uga.edu/ ). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens,…
approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
Posting Type: External
Retirement Plan: TRS
Employment Type: Employee
Benefits Eligibility: Benefits Eligible
Full/Part time: Full Time
Additional Schedule Information: M-F, 8 AM – 5 PM and some after hour and weekend work may be needed.
Advertised Salary: Commensurate with Experience
Posting Date: 07/28/2026
Open until filled: Yes
Proposed Starting Date: 09/01/2026
Location of Vacancy: Athens Area
Classification Title: Accounting Technician I
FLSA: Non-Exempt
FTE: 1.0
Minimum Qualifications: Associate’s degree or equivalent
Position Summary
This position serves as a liaison and subject matter expert on behalf of the unit and is the primary position for processing financial transactions for the Odum School of Ecology, including accounts payable, procurement, and foundation fund payments. This position will provide front-line support for the School constituents, and work closely with the Business Team and University Offices to ensure timely and efficient processing and resolve issues, under the direction of the Administrative Financial Director.
Knowledge, Skills, Abilities and/or Competencies
Knowledge of purchasing, accounts payable, UGA Financial Management System. and/or the UGA Foundation.
Physical Demands
Sit at computer, lift and move small boxes of files and typing.
Duties/Responsibilities
Accounts Payable – Payment Requests (30%)
- Serve as the first point of contact for employees and UGA Accounts Payable liaison for all transactions at the Odum School.
- Collect documentation and information needed to submit payment requests.
- Submit and monitor the payment status of all payment requests and communicate payment statuses to original requestors/end users.
- Work to resolve any revisions or budget errors that arise from transactions in the approval workflow.
- Assist with ensuring documentation is sufficient, including non-employee compensation file, business entertainment form, distribution form and attached as required to all applicable transactions.
- Send information for new supplier creation and technical support on setup issues.
- Assist planning committees for programs and events with payments processing.
- Ensure that all applicable payment policies and procedures are followed, and that transactions are processed in a timely manner.
- Advise any ongoing issues, workload adjustments needed, and solutions with team members to ensure timely payments.
Accounts Payable – Expense Reports (20%)
- Serve as the first point of contact for employees and UGA Accounts Payable liaison for all transactions at the Odum School.
- Review and approve travel authorizations and expense reports on behalf of the Odum School of Ecology.
- Ensure state travel policy is followed with all reimbursements and clear, sufficient documentation is attached for all transactions.
- Work to resolve any revisions or budget errors that arise from transactions in the approval workflow.
- Advise any ongoing issues, workload adjustments needed, and solutions with team members to ensure timely payments.
Procurement (20%)
- Serve as the first point of contact for employees and UGA Procurement liaison for all purchases at the Odum School.
- Create and/or review assigned carts in UGAMart; add/verify financial/chartstring information to carts; submit carts for approval and monitor the status of all orders submitted.
- For non-catalog orders, when items are received, ensure receipt is added and Procurement is notified of payment.
- Work to resolve any revisions or budget errors that arise from transactions in the approval workflow.
- Review purchasing needs and make informed recommendations to end-users regarding appropriate purchasing methods.
- Manage the procurement reporting for the unit and follow up on outstanding purchase orders to aid in successful receipt and closing of order.
Foundation Fund Payment Processing (20%)
- Serve as an initiator of foundation system supplier invoice requests and expense reports.
- Request or add suppliers as needed with appropriate W9 or other identifying materials.
- Work to resolve any revisions or budget errors that arise from transactions in the approval workflow.
- Advise any ongoing issues, workload adjustments needed, and solutions with team members to ensure timely payments.
Other/Professional Development (10%)
- Stay informed of changes in UGA/USG policies and procedures and provide guidance to employees.
- Attend various meetings such as Team, Staff, School, and University as an Ecology Business Team representative.
- Attend USG/UGA Learning and Development courses and various webinars, trainings and conferences as needed for skill and professional development.
- Regularly attend OneSource Status Calls, webinars, and trainings.
- Serve as the BSAG Reporting Liaison for the unit.
- Contribute to training sessions for faculty and staff and host trainings on an as-needed basis throughout the year.
- Collaborate and contribute to the business team for process, procedure, and protocol improvements and changes.
- Coordinate with individuals within the School providing customer service and with the necessary central office(s) to resolve any issues.
- Crosstrain with other members of the Ecology Business Team and serve as backup where needed and when applicable.
- For business continuity, maintain and regularly update position handbook to ensure information is current and consistent with applicable policies and procedures.
- Other duties as assigned, including, but not limited to, research for special issues and assisting with special projects as directed by the Administrative Financial Director.
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