"Accounts Payable Specialist"

Job Description

JOB SUMMARY

Responsible for maintaining and processing payroll reconciliations, bank reconciliations, restricted funds, and accounts payables for all campuses within River Parishes Community College. Analyzing and ensuring all federal and state fund laws, payable laws and procedures are followed in accordance with state statutes, administrative codes, revised statutes, and RPCC/LCTCS policy.

Responsible for maintaining a working relationship with the Campus Directors, the Bursar, the Director of Accounting, the accounting staff, other campus staff, and external agencies.

PRINCIPAL DUTIES AND RESPONSIBILITIES

• Create invoices in Banner for payment of received purchase order invoices, check requests, reimbursements, refunds, invoices, monthly bills, etc. This involves ensuring accuracy, legitimacy, proper authorization, and verification of documentation. This also includes coding the expenditure with the correct classification code and account number
• Create credit memos in Banner for credits on invoices previously entered
• Review transaction detail to find errors in invoices processed
• Process journal entries to correct invoice errors
• Create check requests for payment of received invoices and direct payments, which include interagency invoices, miscellaneous non purchase order requests, etc.
• Responsible for reconciling vendor statements. Submits letters to vendors concerning any accounts payable issues and/or problems.
• Bank reconciliations
• Manage and reconcile restricted funds accounts
• Payroll reconciliation and coding management
• Compiles and types special reports, summaries, or replies to inquiries, selecting information from a variety of sources such as reports, documents, correspondence, other offices, etc.
• Composes and types routine correspondence independently using a Word and Excel to incorporate financial data. Communicates concisely both oral and written to external and internal parties
• Assists in the preparation of worksheets for reconciliation of quarterly and year-end activity
• Responds to requests for information concerning office procedures and coordinates workflow between accounts payable and other departments withing fiscal affairs
• Purchase Card Approver, Admin, or Holder
• Back-up for restricted funds and AP (not within daily workload)
• Adheres to and is knowledgeable on appropriate guidelines relating to state regulatory rules/guidelines PPM 49
• Process special meals according to policy and procedure and submit quarterly reports
• Organizes, maintains, and updates files
• Able to work independently with minimal supervision
• Attend, participate and assist in the coordination of college function
• Perform other duties as directed by the Director of Accounting

REQUIRED MINIMUM QUALIFICATIONS

• Bachelor's degree in Accounting, Finance, or Business from an accredited college
• Seven or more years of full-time work experience performing accounting functions.
• Proficiency in Microsoft applications (Word, Excel, and Outlook).

Company Description

River Parishes Community College is an open admission institution that partners with the communities and businesses of the river parishes region of Louisiana to provide workforce training, certificates, diplomas, and Associate Degrees.

Please visit our website for more information: www.rpcc.edu

River Parishes Community College is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) to award associate degrees. River Parishes Community College also operates in compliance with Title VI of the Civil Rights Act of 1964, Title IX, of the 1962 Educational Amendments, and Section 504 of the Rehabilitation Act of 1973. The College does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, or veteran status. The Title IX and Section 504 Coordinator, Shalither S. Cushenberry, has been chosen to respond to student-related issues concerning the nondiscrimination policy at titleIX@rpcc.edu or 225-743-8526.