Accounts Payable Specialist

ACCOUNTS PAYABLE SPECIALIST

Vee-Jay is a concrete contractor with strong growth projections due to our ability to provide excellent service, superior workmanship, a culture of safety and extreme concern for our customers. We are looking for an Accounts Payable Specialist willing to take on the challenges of working in a fast-paced, constantly changing environment. This position requires a solid foundation of accounting skills, a passion for driving improvement and a willingness to roll up their sleeves and get busy!

Responsibilities:

Responsibilities will include, but may not be limited to:

1. Perform full-cycle accounts payable processing, including invoice entry, coding, approval follow-up, payment processing, and expense management.
2. Maintain and manage all business licenses and ensure regulatory compliance.
3. Set up and maintain vendors and monitor vendor compliance, including Certificates of Insurance (COIs), W-9s, and other required documentation.
4. Support AP team and the cost department as needed.
5. Review vendor statements, research and resolve discrepancies, respond to vendor inquiries, and resolve invoice and payment issues.
6. Process payments through checks, electronic payment methods, and online vendor portals, including voids and payment corrections as needed.
7. Process subcontractor invoices and AIA payment applications, including payment holds, retainage, and required follow-up.
8. Review and resolve purchase order, receiving, invoice, and approval discrepancies in coordination with project managers, the Cost Department, Accounting, and other internal teams to ensure timely and accurate processing.
9. Use Viewpoint software to streamline operations and increase efficiency.
10. Maintain accurate and up-to-date accounts payable and vendor records in Viewpoint Vista.
11. Support accounts payable process improvements, system implementations, and special projects as needed.
12. Maintain accurate and up-to-date financial records.
13. Comply with company financial policies, internal controls, and established accounting procedures.

Vee-Jay Cement Contracting Co. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.