Accounts Payable Supervisor

Job Description

Class Description

The purpose of this class is to assist the Director of Accounts Payable in the oversight of the Colleges Accounts Payable Department and to function as the liaison between the Accounts Payable Department, the College community and external vendors in all issues related to payment of invoices.

Minimum Requirements

Bachelors Degree and two years related experience or Associates Degree and five (5) years related experience; knowledge and experience using Microsoft Office applications and financial management systems.

Class Specific Essential Duties

1. Reconcile and audit check requests and employee travel expense reports for appropriate documentation and authorization.
2. Maintain the daily operations when the director is out of the office.
3. Research and resolve payment inquiries from vendors and College community.
4. Create and maintain vendor records.
5. Review and approve invoice requests with insufficient budget funding.
6. Lead accounts payable staff in payment of invoices.
7. Produce check and Automated Clearing House files.
8. Manage the ACH verification process.
9. Liquidate/close purchase orders when needed.
10. Coordinate communication quarterly to vendors for unclaimed property process.
11. Maintain 1099 data; produce annual 1099 forms in accordance with federal guidelines.
12. Resolve banking issues relative to accounts payable including PosPay (suspects).
13. Assist with testing system upgrades for accounts payable.
14. Generate accounts payable reports when needed.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

Position Specific Essential Duties

1. Operate office equipment such as phone systems, multi-functional devices, 10-key calculators and use computers for Microsoft and other applications. 2. Comply with federal, state, local and CCBC policies, procedures and regulations. 3. Backup for Banner finance security access. 4. Export the p-card monthly transaction statement. 5. Initiate E-RQs for the accounts payable department. 6. Backup for the accounts payable department mailbox. 7. Initiate and process journal entries when needed. 8. Become familiar/cross trained for invoice processing. Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.