Accounts Receivable Analyst

Assists with various financial transactions, including expense cost transfers, cash receipts recording, budget entries, data reconciliation and review for the Finance & Administration unit of School of Medicine. Follows procedures to ensure internal controls are maintained for depositing of SOM revenue. Reviews monthly reconciliation for deposits. Transacts corrections needed due to any payment errors. Runs monthly general ledger reports to analyze revenue that was processed the prior month. Contacts partners to notify them of past due invoices. Runs various regular and ad hoc reports as needed.

The full salary range for the Accounts Receivable Analyst position is $66,878.64 - $97,760.60 annually. However, the expected pay scale for this position is up to $80,993.52 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Requirements

• Educational Requirements: Bachelor's degree in related area and/or equivalent experience/training (Required). Master's degree in related area and/or equivalent experience/training (Preferred).
• Experience Requirements: 2 - 4 years of related experience (Required).
• Special Conditions: Overtime (Required). Occasional travel for university related business meetings, conferences and/or professional development (Required). Must pass a background check (Required).
• Minimum Requirements: Skills to provide coaching and mentoring to support staff. Intermediate knowledge and understanding of internal control practices and their impact on protecting University resources. Strong knowledge of financial data management and reporting systems. Strong interpersonal skills, analytical skills, service orientation, active listening, critical thinking, attention to detail, ability to multi-task in a high-volume environment, organizational skills, effective verbal and written communication skills, sound judgment and decision making. Ability to adapt to changing priorities. Ability to function effectively as a member of a team. Proficiency in the use of spreadsheet and database software. Working knowledge of financial processes, policies, and procedures.

Key Responsibilities

• Assists with ensuring that financial processing functions which may include accounts payable, accounts receivable, purchasing, recharge billing, travel/entertainment, gift accounting, cashiering, and collections are performed with accuracy and that daily operations run smoothly. Assists with financial transactions, including but not limited to, cashiering, cash receipts recording, deposits, recharges, collections, etc. Follows procedures to ensure internal controls are maintained for depositing of SOM revenue. (40%)
• Monitors the delivery of quality customer service to various constituencies to include internal department clients and external vendors. Monitors personal and department emails to ensure all inquiries are acknowledged and referred out to internal department contacts for resolution until client/external vendor concerns are resolved. Contacts partners via email to notify them of past due invoices and tracks communication and status. Updates records of changes such as contract contact changes to ensure external vendor contact data is current. Orders office supplies. Organizes files on server and structures electronic files in a consistent and systematic method into the vault shared drive. Other miscellaneous projects/tasks as assigned. (15%)
• Reviews, processes, and approves standardized financial data and transactions. Effectively addresses difficult and complex customer inquiries. Processes monthly assessments on revenue deposited for contract revenue. Addresses concerns from internal department clients. Processes corrections to general ledger for transactions deposited with errors. (10%)
• Functions as a resource to support staff on issues such as researching financial discrepancies, escalated customer service problems, and vendor concerns. Financial and payment deposit discrepancies, disputes, inquiries, etc. (10%)
• Conducts or assists with researching, developing, and implementing new and changing business processes. Attends Accounts Receivables meetings with various departments to remain updated on Accounts Receivables matters. Attends meetings with Contracts department to note updates that impact collections or deposits for contracts, such as new contracts, amendments, or terminations. Also, attends meetings and/or trainings provided by central campus to remain current on system/procedural changes that relate to job duties. (5%)
• Assesses and recommends changes to maintain compliance with federal and state requirements and internal financial/audit policies. (5%)
• Prepares reports and analyses to include summaries of financial transactions, evaluation of current and proposed services, etc. for management review and decision-making. Runs monthly general ledger reports to analyze revenue that was processed for prior month. Prepares periodic and ad hoc reports for management review. Reviews monthly reconciliations for Accounts Receivable deposits. (5%)
• Documents processes and procedures for financial activities. (5%)
• Participates in audits of internal records and processes and prepares recommendations for changes as needed. Ensures that the appropriate internal controls are addressed, maintained, and strengthened to protect University resources. Assists with preparation and analysis of monthly Accounts Receivable reconciliation reports and internal audits. (5%)