"Accreditation Manager - University of Texas at Austin"

Job Description

General Notes

The University of Texas at Austin (UT Austin) is one of the largest public universities in the United States and is the flagship of The University of Texas System. UT Austin enrolls more than 53,000 students studying in nearly 120 bachelor’s degree programs and more than 220 graduate programs across 19 colleges and schools.

The Office of Academic Affairs advances UT Austin’s academic mission by promoting academic success, accreditation, curriculum management, and academic policy development. Our work ensures compliance with accreditation standards, fosters continuous improvement, and empowers faculty and staff to enhance student learning and engagement.

Your skills will make a difference. You’ll be working for a university that is internationally recognized for its academic programs and research. Your work will have a direct impact on student success, faculty support, and the university’s academic mission. If you want to work in a collaborative environment where your expertise supports meaningful change, you’ll thrive in our department and at UT Austin.

UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with 7.75% employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin’s libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card

The Accreditation Manager does not supervise staff unless assigned by the AVP. This role does not issue institutional determinations regarding accreditation compliance or policy interpretation. Instead, the Accreditation Manager supports the institutional SACSCOC Liaison (the AVP) by managing the operational functions necessary for compliance and institutional readiness.

Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.

Purpose

Reporting directly to the Assistant Vice Provost for Accreditation, Assessment, and Academic Effectiveness, the Accreditation Manager provides day-to-day operational leadership, project management, and institutional coordination for UT Austin’s accreditation and compliance activities. The Manager ensures that accreditation operations—including evidence management, federal disclosure compliance, substantive change tracking, and site-visit preparation—are executed accurately, efficiently, and in full alignment with the institutional accreditation strategy set by the AVP.

This role strengthens UT Austin’s institutional readiness for SACSCOC reaffirmation, supports academic innovation, enhances regulatory compliance, and provides high-quality service to colleges, schools, and administrative units. The Manager serves as the operational coordinator for accreditation processes, while the AVP remains the institutional SACSCOC liaison and the authority for accreditation strategy, interpretation, and decision-making.

Responsibilities

• Accreditation Operations & Compliance Management
• Coordinate all operational aspects of institutional accreditation under the direction of the AVP.
• Manage workflow, document collection, version control, and editing for compliance certifications, substantive change requests, monitoring reports, and federal/state-required documentation.
• Maintain and organize all accreditation timelines, calendars, compliance matrices, and evidence repositories.
• Manage, track, and verify academic credentials and qualifications to ensure full compliance with SACSCOC faculty standards and requirements.
• Lead logistical execution of accreditation site visits, including document rooms, schedules, internal preparation, and on-site coordination.
• Conduct quality reviews of evidence and narrative materials to ensure clarity, correctness, and alignment with SACSCOC expectations.
• Maintain centralized institutional documentation to support compliance with 34 CFR 668.43, professional licensure disclosures, consumer information obligations, and related federal requirements.
• Provide analytical support to the AVP in reviewing policies for accreditation purposes, including research-based recommendations and evidence-informed insights, under the AVP’s guidance.
• Coordinate internal routing and preparation of institutional documentation for substantive change determinations and submissions.
• Programmatic Accreditation Tracking & Support
• Maintain a centralized university-wide inventory of programmatic accreditations in association with SACSCOC reporting requirements, deadlines, accreditation cycles, and evidence expectations.
• Provide operational support, templates, and document guidance to colleges, schools, and programs preparing for program-level accreditation reviews (e.g., AACSB, ABET, CCNE, CSWE, CACREP, APA).
• Assist programs in interpreting reporting requirements, timelines, and evidence expectations while ensuring alignment with institutional documentation standards.
• Ensure consistency and accuracy of accreditation-related information presented in catalogs, websites, and student-facing materials.
• Evidence, Data, and Documentation Infrastructure
• Manage the institutional accreditation document-management architecture (e.g., SharePoint, Box, Smartsheet), serving as the operational steward of accreditation evidence.
• Maintain high-stakes evidence files required for institutional reaffirmation, federal reporting, and state-level regulatory compliance.
• Coordinate with Institutional Reporting, Data to Insights, and other campus partners to ensure alignment between institutional data definitions and accreditation documentation.
• Prepare data summaries, evidence bundles, crosswalks, and structured documentation needed for SACSCOC and other compliance submissions.
• Cross-Unit Coordination, Communication, and Capacity Building
• Serve as the operational liaison between Academic Affairs and colleges, schools, departments, and administrative offices on matters related to accreditation and compliance.
• Provide training, workshops, and guidance on accreditation expectations, documentation practices, and evolving SACSCOC standards.
• Develop and maintain user-friendly accreditation guides, checklists, templates, process maps, and internal resources to strengthen institutional compliance capacity.
• Ensure timely and clear communication of accreditation deadlines, requirement changes, and institutional expectations.
• Continuous Improvement, Professional Development, and Special Projects
• Participate in ongoing professional development to stay current on SACSCOC standards, federal requirements, state regulations, and national accreditation trends.
• Monitor policy and regulatory updates, briefing the AVP and campus partners as appropriate.
• Support AVP-led initiatives related to academic effectiveness, policy alignment, institutional readiness, digital learning oversight, and continuous improvement.
• Perform additional duties as assigned by the AVP.

Required Qualifications

• Bachelor's degree in data analytics, institutional research, higher education administration, public policy, organizational leadership, or a related field.
• Three to five years of experience in accreditation, compliance, institutional effectiveness, or academic administration.
• Demonstrated experience preparing accreditation documents, compliance reports, or large-scale regulatory submissions.
• Strong analytical, writing, and project management skills with exceptional attention to detail.
• Ability to work collaboratively across complex academic environments while managing multiple deadlines simultaneously.
• Familiarity with SACSCOC principles, federal disclosure requirements, and accreditation compliance expectations.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Master’s degree or equivalent experience in data analytics, institutional research, higher education administration, public policy, organizational leadership, or a related field.
• Experience working within a large research university or similarly complex organization.
• Knowledge of specialized/programmatic accreditation processes.
• Experience managing evidence repositories, accreditation software, or assessment information systems.
• Experience coordinating or supporting accreditation site visits.
• Advanced ability to interpret data, analyze policy implications, and prepare institutional documentation for external review.

Salary Range

$75,000 + depending on qualifications

Working Conditions

• Full-time, on-site position located on the UT Austin main campus.
• Standard office environment with substantial computer-based work.
• Occasional evening or weekend hours required during major compliance deadlines or accreditation reviews.

Required Materials

• Resume/CV
• 3 work references with their contact information; at least one reference should be from a supervisor
• Letter of interest

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