Acquisitions Coordinator

Job Details

Job Title: Acquisitions Coordinator
Location: Atlanta, Georgia
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 299748

About Us

Overview
Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our Strategic Plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech
Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values
Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do: 1. Students are our top priority. 2. We strive for excellence. 3. We thrive on diversity. 4. We celebrate collaboration. 5. We champion innovation. 6. We safeguard freedom of inquiry and expression. 7. We nurture the wellbeing of our community. 8. We act ethically. 9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

Department Information
The Campus Recreation Complex (CRC) is a 300,659 sq. ft. facility located on the West side of campus. The complex is a unique expansion of the existing swimming and diving venue built for the 1996 Olympic Games. Campus Recreation provides a premier recreation fitness center, aquatic center, recreation fields, and leadership challenge course for the Georgia Tech community. We offer programming that includes Intramural Sports, Club Sports, Fitness Instruction and Classes, and Outdoor Recreation.

Job Summary

Assist the Acquisition Support Manager in the coordination and management of purchasing activities for department. Ensure compliance with established Federal, State and Institute policies. This position will interact on a regular basis with: Faculty, staff, vendors and external stakeholders. This position typically will advise and counsel: Faculty, staff, vendors and external stakeholders This position will supervise: NA

Responsibilities

• Job Duty 1 - Process requisitions within the Georgia Tech Procurement system in a timely manner and monitor status to ensure Purchase Orders are released within time-frame to meet project schedules
• Job Duty 2 - Review procurement activity and monitor conformity with best practices and compliance with Federal, State, and Institute policies and procedures
• Job Duty 3 - Monitor department's open commitments and close outstanding balances, as appropriate
• Job Duty 4 - Assist in preparation of documents including bid requirements, scope of work, sole source justification, and price reasonableness for all department's procurement activity
• Job Duty 5 - Conduct data analysis and prepare reports on vendor spend, purchasing trends, etc.
• Job Duty 6 - Liaise with Georgia Tech Purchasing to resolve issues related to departmental purchases
• Job Duty 7 - May oversee travel requests, reimbursements, and expense administration.
• Job Duty 8 - Perform other related duties as assigned.

Required Qualifications

Educational Requirements
Bachelor's Degree in Operations, Accounting, Management or related field or equivalent combination of education and experience

Other Required Qualifications
Must be willing to work some nights and weekends.

Required Experience
Four to five years of job related experience

Preferred Qualifications

Additional Preferred Qualifications
May require ability to obtain and maintain a Department of Defense security clearance for specific departments; Preferred knowledge and skills associated with this job include: Federal procurement experience and project management skills with an acquisition program

Preferred Educational Qualifications
Master's Degree in Accounting, Finance, or Management

Knowledge, Skills, & Abilities

SKILLS
This job requires: Knowledge of State of Georgia / Department Of Administrative Services Purchasing Regulations; project management skills; strong communication, organizational, analytical, presentation, and problem solving skills; ability to handle multiple tasks simultaneously; and basic knowledge of office related computer applications.