Admin Asst - University Liaison

Employer: University of South Carolina

Location: Columbia

Employment Type: Full Time

Institution Type: Four-Year Institution

Job Details

Posting Number: STA00830PO25

Job Family: Administrative Support

Job Function: Administrative Services

USC Market Title: Administrative Assistant

Link to USC Market Title: https://uscjobs.sc.edu/titles/131891

Job Level: A2 - Administrative/Operational Support

Business Title (Internal Title): Admin Asst - University Liaison

Campus: Columbia

Work County: Richland

College/Division: Division of Academic Affairs and Provost

Department: PROV Naval Science

State Pay Band: 4

Approved Starting Salary: $37,735

Advertised Salary Range: $37,735 - Salary commensurate with qualifications

Location of Vacancy: Columbia, SC

Part/Full Time: Full Time

Hours per Week: 37.5

Work Schedule: Monday through Friday, 8:30am until 5:00pm. Must be willing to work a flexible schedule to meet the needs of the department.

Basis: 12 months

Job Search Category: Administrative

About University of South Carolina: From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Advertised Job Summary: Administrative assistant to the Chair of the Department of Naval Science / Commanding Officer (CO) of the Naval Reserve Officers Training Corps; serves as primary support and assistant in all areas of department; liaison with University.

Job Related Minimum Required Education and Experience: Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.

Knowledge/Skills/Abilities: Proficiency with Microsoft Word and Excel; must be resourceful to maintain skill levels for all University programs (PeopleSoft, Data Warehouse, iTAMS, Self Service Carolina, 25 Live, Blackboard, HR) needed for efficiency. Must be able to communicate effectively orally and in writing; must be able to distinguish and maintain confidential and personally identifiable information. Ability to understand and follow complex oral and written instructions, deal courteously and effectively with the public; multi-task; plan, organize and prioritize tasks according to schedules; work independently; understand and teach pertinent University policies to staff.

Job Duties:

• Manage and oversee the daily operations of the Dept. of Naval Science (NROTC). Perform all administrative tasks associated with efficient office management to include correspondence, computer data, reports, files, schedules, calendars. Manage budget and related fiscal matters. (Essential, 20%)
• Create/maintain all course scheduling in conjunction with the Registrar’s office. (Essential, 15%)
• Initiates, maintains, terminates all HR, Vehicle Management, and Information Technology paperwork, files, and accounts for continually changing staff of approximately 10 military employees and one tutor. (Essential, 15%)
• Facilitate communications and public relations between NROTC and high level military and University officials, the general public, and others whose interests and activities bring them in contact with the mission of the CO. (Essential, 15%)
• Assist in special projects such as commissioning ceremonies, student activities, Tri-Service. Share general maintenance and repair issues of 513 Pickens with two other departments (Military Science and Aerospace Studies). (Essential, 15%)
• Contribute to the overall success of the College of Arts and Sciences by performing all other duties and responsibilities as assigned. (Essential, 2%)
• Provide assistance and guidance to the Department of Naval Sciences to ensure compliance with federal, state, and university policies and procedures. (Essential, 3%)
• Perform duties as assigned for Military and Veterans Services unit. Duties could include but are not limited to, affiliate transactions, invoices, HR transactions and program/event participation and planning. Coordinate support from campus resources and outside organization for the Department of Military Science activities which include – Commissioning Ceremonies, ROTC Award Ceremonies, Military Balls, temporary VIP parking and other events; Prepare and send invitations for important events; Process and distribute official mail; Routinely respond to short suspense deadlines from Army and other government agencies. (Essential, 15%)

Safety Sensitive or Security Sensitive: No

Hazardous weather category: Non-Essential

Number of Vacancies: 1

Job Open Date: 10/13/2025

Job Close Date: 11/27/2025

Open Until Filled: No

Special Instructions to Applicant: Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email. We are only accepting applications submitted by November 27, 2025. The University of South Carolina offers a valuable benefits package including but not limited to: Health and Life Insurance, Retirement Programs, Paid Tuition, Dependent Scholarships, Annual Leave, Sick Leave, 13 Paid Holidays (including an extended December holiday), Paid Parental Leave, Professional Development Opportunities. Click here to learn more about why you should work at USC.

Quicklink for Posting: https://uscjobs.sc.edu/postings/196257

EEO Statement: The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.